Accounts Payable Specialist at Cleveland… · Location…

Position Type:

Administration and Professionals

Date Posted:

2026-05-11

Location:Administration or As Assigned

 

Location: Administration or As Assigned
Reports to: Director, Procure-to-Pay
FLSA Status: Non-Exempt
Union: SEIU 1199
Weekly Hours: 38.75
Compensation: $ 36,007.98 - $ 69,354.94

**Internal applicants must submit a current résumé as part of the application process.

Provides analysis, problem resolution, timely and accurate processing of district expenditures utilizing OnBase and FMS for checks, ACH, and Mastercard processing, including 1099 analysis /reporting and OnBase/FMS training.

RESPONSIBILITIES:

• Processes all district expenditures, including purchase orders, direct payments, and employee reimbursements, while maintaining vendor confidentiality
• Works with outside and district personnel for analysis and problem-solving
• Works under tight deadlines and handles multiple, detail-oriented tasks
• Works independently and remains self-motivated with minimal direct supervision
• Assists with vendor inquiries
• Performs special projects for Accounts Payable while working closely with the Management Team
• Must have an understanding of problem analysis/ resolution and workflow processing
• Audits, monitors, reviews incoming expenditures for accuracy and completeness, and evaluates all 1099 processes, ensuring all data is accurate and reported to the vendors and the IRS on a timely basis, meeting all district, federal, and state rules and regulations
• The ability to work with district personnel and assist in the explanation of purchase order receiving, problem solving, and general system training to ensure accurate and timely processing of all district expenditures, and participate in the Vendor Service Unit as defined by Accounts Payable Management
• Must be willing to work in a hands-on environment, including sorting, prepping, and batching invoices for internal processing to ensure accurate, timely, and complete invoice packages
• Working with the finance management team on the movement for an up-front automated accounts payable system, OnBase/FMS, maintaining efficiency and accuracy of the district payment process, including vendor requests, Resolution Tracking, and Approval
• Knowledge and experience or an understanding of electronic processing and workflows, with the ability for accurate, timely problem analysis and resolution while utilizing OnBase/FMS for district payments
• Must understand the concepts of automated processing as it relates to ACH and internal workflows
• Liaison between the Accounts Payable Division and the district Capital Projects/Facilities Area and Food Service Divisions to ensure timely and accurate payment processing, interfacing with FMS and OnBase
• Other duties, responsibilities, and requests as assigned by the Finance/Accounts Payable Management Team

Qualifications

• High School Diploma or GED required, Associate's Degree or higher preferred
• Three years of Accounts Payable experience or equivalent educational experience
• Data entry and administrative support experience
• Strong analytical, organizational, and multitasking skills with a commitment to accuracy
• Working knowledge of MS Office Suite
• Excellent written and oral skills

Working Conditions/Physical Demands: The characteristics listed below are representative of the work environment typically encountered by an individual performing the essential duties of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential duties. 

• Expected to move, walk, and stand consistently in an office environment and occasionally lift up to 15 pounds
• While performing the duties of this job, the employee is regularly required to stand, walk, and sit; use hands to finger, handle, or feel; and reach with hands and arms
• The employee is frequently required to talk and/or hear.
• Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus
• While performing the duties of this job, the employee is exposed to a normal office environment
• Local travel may be required for training/meetings

​ NOTE:  The above-stated duties are intended to outline those functions typically performed by individuals assigned to this classification. This description of duties is not intended to be all-inclusive or to limit the discretionary authority of management to assign other tasks of a similar nature or level of responsibility.

Education

To Apply

EEO Statement

We believe that equity and inclusion at CMSD is an essential call to action, a catalyst to ensure value and appreciation among all our employees, so we may be fair and welcoming now and in the future.  CMSD provides equal opportunities for employment, retention and advancement of all personnel by administering all terms and conditions of employment regardless of race, color, ethnicity, ancestry, national origin, sex, disability or genetic information, age, citizenship status, military status, sexual orientation or expression, socio-economic status, title, other dimensions of identity, or any other characteristic protected by law.