Receptionist/Administrative Assistant at ClearView… · New York…

Summary: ClearView Healthcare Partners is a premier life sciences strategy consulting firm headquartered in Boston, providing strategic decision-making support to clients in the biopharmaceutical, medical device, and diagnostic spaces. The Receptionist/Administrative Assistant plays a crucial role in maintaining the office environment and providing administrative support to leadership, ensuring professionalism and efficiency in day-to-day operations. Responsibilities: - Stock pantry, office supply room - Receive and unpack supplies and ensure orderly storage of items in closets - Take inventory (coordinated with Office Manager) - Receive mail and packages and distribute them as necessary - Greeting guests, logging visitors with building security, parking validation, manage sign-out and return of loaner access cards for visiting employees - Ensure kitchen and reception areas are clean and tidy - Assist in set up and breakdown for office events - Answer phones - Manage general office email inbox and direct inquiries appropriately - Manage travel arrangements - Manage and submit expenses promptly - Calendar and scheduling support (internal and external) - Printing & binding support - Support data entry associated with new employees (e.g., HR alignment) - Assist with project documentation or document tracking (e.g., Finance alignment) - Track marketing conference outreach and downstream leads (e.g., Marketing alignment) - Support event planning (e.g., Team Building alignment) - Schedule interviews, book travel, submit candidate expenses for reimbursement (e.g., TA alignment) - New hire training scheduling and coordination (e.g., Learning & Development alignment) Required Qualifications: - 1+ years of experience in an office environment - Professional written and oral communication skills - Technological literacy (Microsoft Office Suite) - Strong attention to detail - Ability to lift up to 50 pounds - Ability to be in the New York City office 5 days per week (required) Preferred Qualifications: - Previous experience in a receptionist or administrative role - Ability to multi-task and prioritize - Comfort with rolling up sleeves regardless of the task - Desire to connect with people and develop relationships - Alignment with ClearView's values (Who We Are - Clearview | Clearview (clearviewhcp.com)) - Familiarity with Concur and Salesforce is a plus Required Skills: Microsoft Office Suite Important Skills: Receptionist experience Nice-to-Have Skills: Multi-tasking, Concur familiarity, Salesforce familiarity Benefits: Annual discretionary performance bonus, Comprehensive benefits package