Office Coordinator at Clayton Homes in Hermiston, OR

Clayton is a leading single-family, values-driven home builder dedicated to attainable housing, sustainable practices and creating a world-class experience for customers and team members. Our company portfolio includes a broad offering of attainable housing, and as a vertically integrated home builder, we are uniquely positioned to serve customers through every stage of the homeownership journey – building, selling, financing, and insuring homes. From entry-level to more experienced positions, we're actively recruiting individuals who are passionate, positive, and eager to learn. We then equip you for success, whether you're in the office, in the field, or on the floor. As a member of our team you'll enjoy excellent benefits, opportunities for growth, and an encouraging culture that supports work / life balance.

Status: Fulltime/Regular employee
Schedule: Mon. – Fri. 8:00a – 5:00p, with an hour lunch. Occasional overtime and some Saturdays.
Pay: $22.00
Benefits: Full Benefit package including medical, dental, life and disability insurance; paid time-off and holidays.
Reports to: HR/TMX Manager

GENERAL EXPECTATIONS:
This position serves as a primary coordinator of all office and administration functions supporting several departments and is the point of contact for visitors, appointments, deliveries, and in-bound phone calls. This position performs multiple administrative duties that strongly contribute to the efficiency of the organization.

DUTIES / RESPONSIBILITIES:

General

• Utilize professional etiquette to answer multiple phone lines, route calls, take messages, and manage the initial communications.
• Greet visitors and coordinate guests and scheduled appointments, including following safety protocols.
• Answer the back gate, monitor security video and activate gate when appropriate
• Filing, making copies, printing / collating, and any other pertinent administrative responsibilities as assigned.
• Receive packages and retrieve, open & sort mail
• Manage office supply inventory
• Coordinate office equipment maintenance
• Participate in Quarterly Inventory

Financial Functions

• Electronically deposit checks
• Back-up for P-card processes
• Back-up for Check processes

Team Member Experience (TMX) Support

• Assist potential candidates with on-line application process
• B-day/Anni. Cards
• High 5 submissions
• United Fund Solicitations
• Plant Meeting PowerPoint Slides
• Provide HR support, as needed
• Provides Wellness program support, as needed

CORE COMPETENCIES AND JOB REQUIREMENTS:

• Excellent customer service skills and able to handle challenging situations in a professional and courteous manner.
• Proficiency with MS Office Suite programs
• High school diploma or GED
• Bi-lingual (Spanish) a plus

KNOWLEDGE, SKILLS AND ABILITY REQUIREMENTS:

• Typing proficiency and high degree of computer software literacy
• Flexible and empathetic demeanor
• Must be detail-oriented and organized
• Effective organizational and time management skills
• Able to communicate positively and clearly with peers, managers, and customers
• Excellent interpersonal, written, and verbal communication
• Able to work under limited supervision
• Able to effectively participate in and oversee multiple projects at a times.
• Able to organize, prioritize, and deliver projects within deadlines and adhere to tight deadlines

KEY VALUES REQUIRED:

• Ideal Team Player – Humble, Honest & Smart
• Trustworthy – Have good sense of judgment and decision making, honesty in all situations, and capable of handling and maintaining highly confidential information
• Continuous willingness to learn, grow, and gain understanding as a team member in our organization

PHYSICAL DEMANDS:

• Sitting at a desk for extended periods of time including extended hours in front of a computer screen
• Continuously requires ability to see, hear and speak English
• Frequently requires sitting, fine dexterity, and standing
• Ability to walk on uneven surfaces, climb stairs, bend, stoop, reach overhead, work outside and in non- climate-controlled environment, and tolerate exposure to loud noises and machinery, dust and chemicals
• Lifting up to 20-lbs

We participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Why Clayton?

Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs, including investment options and company matching for full and part time team members after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, tuition reimbursement, Employee Assistance Programs, and more.

As part of Clayton’s commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.

At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs available online or in-person for team members.

Clayton is committed to creating an inclusive workplace. Clayton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Business Unit - B00018

Clayton Manufacturing