Operations Coordinator - London, KY at Clayton Homes… · Waynesburg

Summary: Clayton Homes of Opelousas is a division of Clayton, the #1 nationwide manufactured home builder. The Operations Coordinator will support HouseSmart field operations by ensuring efficient scheduling, compliance, and job execution while also assisting with training and inventory management responsibilities. Responsibilities: - Assist leadership with communications around scheduling and job execution, ensuring efficiency and effectiveness - Track and pull required permits, as needed for successful, compliant transport - Create and maintain reporting on permit completion, licenses, tags, etc. to ensure consistent compliance - Ensure consistent compliance with fleet in terms of proof of insurance, registrations, tags, fuel cards in appropriate vehicles, GPS and camera systems in place and functional, etc - Ensure daily job sheets and vehicle inspection reports are completed by the team, reviewing for completion and accuracy, photo requirements, items that need to be communicated to other teams, etc., communicating back necessary feedback to leadership - Ensure signage and postings are up-to-date and accurate in and for the building - Ensure technologies are functional for the office and team members, and troubleshoot with offsite Tech teams, when necessary - Partner with leadership to help ensure payroll accuracy for weekly processing - Partner with recruiting and HR team to assist with interview scheduling, onboarding, etc. for new hires - Partner with Safety and location leadership for collection and completion of driver qualification processes for new and existing team members - Assist with policy, compliance, and training sign-offs for team members - Ensure new team members have appropriate PPE, uniforms, boots, etc. necessary to begin work and other orientation steps, as needed and requested - Assist in managing the training program documents for the team, delivering updates to leadership, as needed - Review inventory of required supplies and materials weekly, making educated determinations from the schedule to pre-order appropriate materials and supplies while maintaining a necessary stock amount, as assigned by leadership - Assist with vendor set-ups to ensure direct billing for vendors with offsite Accounting team. Assist with the completion of expense reports, invoice and billing collection, etc. for non-vendor location purchases - Look for and propose opportunities to leadership for vendors with frequent usage - Review and update all equipment and vehicle maintenance records monthly, reporting back findings and updates to leadership - Schedule necessary preventative maintenance and repairs in a timely fashion and as approved by leadership - Ensure maintenance records are maintained and updated proactively, as completed - Build relationships with local maintenance and repair shops to ensure best coverage and support, when needed Required Qualifications: - Highly organized and detail-oriented - Ability to thrive in a fast-paced environment - Assist leadership with communications around scheduling and job execution - Track and pull required permits for successful, compliant transport - Create and maintain reporting on permit completion, licenses, tags, etc - Ensure consistent compliance with fleet in terms of proof of insurance, registrations, tags, fuel cards, GPS and camera systems - Ensure daily job sheets and vehicle inspection reports are completed by the team - Ensure signage and postings are up-to-date and accurate - Ensure technologies are functional for the office and team members - Partner with leadership to help ensure payroll accuracy for weekly processing - Partner with recruiting and HR team to assist with interview scheduling and onboarding - Partner with Safety and location leadership for collection and completion of driver qualification processes - Assist with policy, compliance, and training sign-offs for team members - Ensure new team members have appropriate PPE, uniforms, boots, etc - Assist in managing the training program documents for the team - Review inventory of required supplies and materials weekly - Assist with vendor set-ups to ensure direct billing for vendors - Look for and propose opportunities to leadership for vendors with frequent usage - Review and update all equipment and vehicle maintenance records monthly - Schedule necessary preventative maintenance and repairs in a timely fashion - Ensure maintenance records are maintained and updated proactively - Build relationships with local maintenance and repair shops Required Skills: Scheduling, Permit management, Compliance tracking, Fleet management, GPS systems, Camera systems, Payroll processing, Interview scheduling, Onboarding, Driver qualification processes, Policy compliance, Training program management, Inventory management, Vendor management, Expense reporting, Invoice collection, Equipment maintenance, Vehicle maintenance, Preventative maintenance scheduling Benefits: 401K with aggressive company match, Medical, dental and vision benefits, Paid holidays, Paid vacation days, Paid parental leave, Employee Assistance Programs, Paid time off, Paid holidays, Paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program, Holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs