Grant Accountant at Clackamas Women's Services in Oregon City, OR

About Clackamas Women's Services

Staff with bilingual competencies provide an additional and essential value to our organization and we increase our starting wage accordingly for bilingual staff.

Note to Candidates:

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. Clackamas Women’s Services is committed to building a diverse and inclusive organization, and we strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications as described or if you require a reasonable accommodation to apply for or perform job duties.

About Clackamas Women’s Services (CWS):

Clackamas Women’s Services (CWS) was incorporated in 1985 as Clackamas County’s first shelter for survivors escaping family violence and domestic abuse. CWS’ service delivery framework is built on trauma-informed best practices that promote safety and self-determination. Our vision is to live in a society that no longer tolerates domestic and sexual violence but rather thrives on mutual respect.

CWS offers comprehensive, responsive solutions for adults and children impacted by sexual assault, domestic violence, stalking, the sex industry, and elder abuse. Through our emergency shelter, A Safe Place Family Justice Center, satellite offices, and throughout the community, CWS coordinates services with other public and private agencies in order to best serve survivors seeking help. Participants in our programs receive no-cost services by highly trained staff.

CWS is committed to building an organizational culture that reflects our values. We envision a community of survivors, staff, partners, volunteers, and donors who are deeply committed to breaking the isolation of domestic and sexual violence. We do this by creating community and partnership, honoring and celebrating survivors, and engaging in work toward equity and social change through community engagement and by investing internally in continual improvement and learning processes. We are dedicated to the ongoing work of creating and sustaining a community where everyone can thrive.

Benefits of working at CWS:

Clackamas Women’s Services is proud to offer competitive wages, paying above market for all positions and offering a full package of benefits, including:

•100% employer-paid health, dental, vision, and alternative care benefits for employee and dependent child(ren).

•100% employer-paid long-term disability and life insurance.

•Generous PTO (28.5 days in the first year based on accrual).

•10 days of Holiday pay of your choosing.

•Paid day off for birthday.

•Paid parental leave.

•Monthly retirement plan contribution of 5%.

•Anniversary bonus, $25/year of service.

•$100 monthly travel stipend.

•Employee Assistance Program.

•Professional development opportunities.

•CWS was voted one of the 100 Best Nonprofits to Work for in Oregon in 2024! (2022 & 2023 too!)

•Work with a heart-centered team providing culturally responsive emergency, transitional, and long-term support and services. CWS helps survivors build hope and resilience so they can achieve their goals for personal safety, physical and mental wellness, financial autonomy, and family stability.

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Pay: $59,800 - $67,569

Position Purpose

The Grant Accountant will be responsible for managing the financial administration of grants, ensuring compliance with grant regulations, maintaining accurate records, and preparing financial reports. Key duties include overseeing grant budgets and collaborating with Finance and Program teams to use financial data for decision-making. The Grant Accountant will also work closely with the Finance Director and the Finance team to complete reconciliations and other tasks.

Key Responsibilities

Grants:

• Oversee the full grant accounting lifecycle, from initial budgeting and capture through final reporting.
• Ensure all grant activities, expenditures, and reporting comply with grantors' requirements and all applicable federal, state, and local regulations.
• Manage and monitor grant expenditures and budget allocations to ensure funds are used effectively and in line with grant objectives.
• Review pass-through and subrecipient invoices for compliance with grant requirements, budget eligibility, and performance.
• Prepare monthly, quarterly, and other grant invoices and record payments received. Coordinate the approval process.
• Communicate closely with grantors regarding grant deliverables, questions, reconciliation, modifications, and other grant-related tasks.
• Work closely with the Finance Director and program personnel to monitor subrecipient grant reporting and compliance.
• Assist with the annual audit and preparation of the federal indirect cost proposal.

Medical Billing:

• Act as the liaison between CWS and the third-party medical billing provider for services.
• Record daily payments and report payment details to the medical billing provider.
• Record monthly medical billing claims and adjustments in the accounting system.
• Reconcile transactions between the third-party medical billing provider and the accounting system.

Health Related Social Needs (HRSN):

• Act as the liaison between CWS and the Health-Related Social Needs (HRSN) claims and payment system.
• Review expenses, record revenue by expense/claim in the accounting system, and report claims to the HRSN system.
• Record revenue for services in the accounting system and reconcile to provider time spent monthly.
• Reconcile payments from the HRSN system to claims in the accounting system.

Reconciliations:

• Reconcile accounts for the monthly close process, including revenue, accounts receivable, deferred revenue, pass-through and subrecipient expenses, and other grant-related accounts.
• Work closely with the Finance Director and Finance Team to resolve other items required to complete the monthly close process.

Reporting:

• Prepare monthly budget to actual reporting by grant and provide analysis for unexpected variances.

• Describe the specific responsibilities and job functions of the role

General Responsibilities

• Represent the mission, value, and philosophy of CWS to program participants, employees, Community partners, and the public.
• Represent and reflect the values of the agency through direct communication and collaboration with co-workers, partners, and participants.
• Model values of equity and inclusion in decision-making and daily work.
• Work in conjunction with other staff to provide consistent services to participants.
• Attend CWS all staff meetings and regular team meetings.
• Meet regularly with the Finance Director to plan and prioritize projects.
• Submit necessary monthly timesheets and mileage reimbursement forms.
• Manage daily schedule appropriately.
• Cross-training for other finance duties as needed.
• Other duties and special projects as assigned.

Qualifications

• Bicultural preferred.
• Willingness to complete 40-hr confidential advocate training.
• Bachelor’s degree in accounting, finance, or business OR relevant work experience.
• Three years of experience with grant accounting, including preparing monthly invoices, reviewing expenses for grant eligibility, and providing support for grant compliance requests.
• Experience and proficiency in the following software (specific CWS software):
• Proficient in ERP accounting software (QuickBooks), including hands-on experience recording transactions daily or weekly in at least three of the last five years.
• Advanced proficiency in Excel and intermediate proficiency in Microsoft software (Word, Outlook, and Teams).
• Experience with various federal and state grant payment platforms preferred but not required.
• Proven ability to work in a team and build working partnerships.
• Good oral and written communication skills.
• Great organization skills and attention to detail.
• Demonstrated understanding of anti-oppression issues, ability to work effectively with individuals from diverse backgrounds, and understanding of culturally competent service delivery methods
• Enthusiasm for working collaboratively with a wide range of public and private systems intersecting with the DVSA field (law enforcement, DHS, courts, education, etc.).
• Valid driver’s license and reliable transportation required; position includes use of personal vehicle to complete some tasks.
• Must be able to travel throughout Clackamas County and the Greater Portland Area.
• The person in this position frequently: moves throughout CWS worksites and the community to meet with donors, volunteers, community members, partners, and staff. The person will also periodically move supplies and other items (up to 50 lbs.) from one place to another, participates in community events, and may work in all types of weather.

We are committed to building a diverse and inclusive workforce that represents the communities we serve. Women, people of color, LGBTQ+, older adults, and people with disabilities are strongly encouraged to apply.

Clackamas Women’s Services complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, disability, religion, sex, gender identity, sexual orientation, or age.

Clackamas Women’s Services operates its program, services, and activities in compliance with federal nondiscrimination laws.