Accounting Manager at Clackamas Women's Services in Oregon City, OR

About Clackamas Women's Services

Staff with bilingual competencies provide an additional and essential value to our organization and we increase our starting wage accordingly for bilingual staff.

Note to Candidates:

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every single one of the qualifications as described in a job description. Clackamas Women’s Services is committed to building a diverse and inclusive organization, and we strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications as described or if you require a reasonable accommodation to apply for or perform job duties.

About Clackamas Women’s Services (CWS):

Clackamas Women’s Services (CWS) was incorporated in 1985 as Clackamas County’s first shelter for survivors escaping family violence and domestic abuse. CWS’ service delivery framework is built on trauma-informed best practices that promote safety and self-determination. Our vision is to live in a society that no longer tolerates domestic and sexual violence but rather thrives on mutual respect.

CWS offers comprehensive, responsive solutions for adults and children impacted by sexual assault, domestic violence, stalking, the sex industry, and elder abuse. Through our emergency shelter, A Safe Place Family Justice Center, satellite offices, and throughout the community, CWS coordinates services with other public and private agencies in order to best serve survivors seeking help. Participants in our programs receive no-cost services by highly trained staff.

CWS is committed to building an organizational culture that reflects our values. We envision a community of survivors, staff, partners, volunteers, and donors who are deeply committed to breaking the isolation of domestic and sexual violence. We do this by creating community and partnership, honoring and celebrating survivors, and engaging in work toward equity and social change through community engagement and by investing internally in continual improvement and learning processes. We are dedicated to the ongoing work of creating and sustaining a community where everyone can thrive.

Benefits of working at CWS:

Clackamas Women’s Services is proud to offer competitive wages, paying above market for all positions and offering a full package of benefits, including:

•100% employer-paid health, dental, vision, and alternative care benefits for employee and dependent child(ren).

•100% employer-paid long-term disability and life insurance.

•Generous PTO (28.5 days in the first year based on accrual).

•10 days of Holiday pay of your choosing.

•Paid day off for birthday.

•Paid parental leave.

•Monthly retirement plan contribution of 5%.

•Anniversary bonus, $25/year of service.

•$100 monthly travel stipend.

•Employee Assistance Program.

•Professional development opportunities.

•CWS was voted one of the 100 Best Nonprofits to Work for in Oregon in 2024! (2022 & 2023 too!)

•Work with a heart-centered team providing culturally responsive emergency, transitional, and long-term support and services. CWS helps survivors build hope and resilience so they can achieve their goals for personal safety, physical and mental wellness, financial autonomy, and family stability.

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Pay: $68,770.00 - $77,704.00 per year

Position Purpose

The Accounting Manager is responsible for all daily operations of the Finance team, including processing and recording accounts payable, employee expense reports, cash receipts, bank transactions, and other transactions. The Accounting Manager will also work closely with the Finance Director and the Finance Team to complete reconciliations and other tasks.

Key Responsibilities

Recording Transactions:

• Process accounts payable transactions sourced from vendor invoices, check requests, and other sources. Processing involves data entry, reporting, check printing and mailing, EFT payment processing, and uploading positive pay transactions to the bank accounts.
• Verify accuracy and ensure proper account and project coding on all invoices and reimbursement requests received.
• Reconcile vendor statements and act as the liaison between the organization and vendors regarding discrepancies.
• Review and reconcile credit card transactions on monthly expense reports and provide guidance to program personnel regarding coding and questions.
• Review and record employee reimbursement requests and process payments.
• Record cash, check, wire, bank credit, and other money received (i.e., “cash receipts) in the monthly cash receipt log and accounting software (QuickBooks).
• Work closely with the Finance team to record payments applied to grant billing and other revenue sources.
• Reconcile bank transactions and record transfers daily via a connected bank feed and identify and resolve discrepancies quickly.
• Record payroll transactions, including payroll, tax payments, unemployment insurance invoices, benefit invoices, and other similar transactions.

Reconciliations:

• Reconcile accounts for the monthly close process, including bank, prepaid expenses, credit card, accounts payable, cash receipts, and other accounts and transactions, as assigned by the Finance Director.
• Reconcile payroll liability and expense accounts to payroll reporting software and work with the Finance Director to resolve discrepancies.
• Review transactions for fixed assets, including additions and dispositions. Monitor and manage the fixed asset module of the accounting system (QuickBooks).
• Work closely with the Finance Director and Finance team to complete all items required to complete the month-end close process.

Financial Record Keeping and Audit:

• Prepare documents for various funder audits.
• Manage financial record keeping for all funding sources.
• Manage the agency’s financial folders and documents and maintain proper storage of financial records in compliance with federal and state laws.
• Support the Finance Director with year-end closing, annual audit, annual tax forms, and annual budget preparation.

General Responsibilities

• Represent the mission, value, and philosophy of CWS to program participants, employees, Community partners, and the public.
• Represent and reflect the values of the agency through direct communication and collaboration with co-workers, partners, and participants.
• Model values of equity and inclusion in decision-making and daily work.
• Work in conjunction with other staff to provide consistent services to participants.
• Attend CWS all staff meetings and regular team meetings.
• Meet regularly with the Finance Director to plan and prioritize projects.
• Submit necessary monthly timesheets and mileage reimbursement forms.
• Manage daily schedule appropriately.
• Cross-training for other finance duties as needed.
• Other duties and special projects as assigned.

Qualifications

• Bicultural preferred.
• Willingness to complete 40-hr confidential advocate training.
• Bachelor’s degree in accounting, finance, or business OR relevant work experience.
• Five years of experience recording detailed accounting transactions, including hands-on experience recording transactions daily or weekly.
• Experience and proficiency in the following software (specific CWS software):
• Proficient in ERP accounting software (QuickBooks), including hands-on experience recording transactions daily or weekly in at least three of the last five years.
• Intermediate proficiency in Excel and Microsoft software (Word, Outlook, and Teams).
• Experience with payroll, reimbursement, and credit card software (Rippling) is preferred, but not required.
• Proven ability to work in a team and build working partnerships.
• Good oral and written communication skills.
• Great organization skills and attention to detail.
• Demonstrated understanding of anti-oppression issues, ability to work effectively with individuals from diverse backgrounds, and understanding of culturally competent service delivery methods.
• Enthusiasm for working collaboratively with a wide range of public and private systems intersecting with the DVSA field (law enforcement, DHS, courts, education, etc.).
• Computer proficiency in Windows environment including, word processing and spreadsheets; (client databases preferred).
• Valid driver’s license and reliable transportation required; position includes use of personal vehicle to complete some tasks.
• Must be able to travel throughout Clackamas County and the Greater Portland Area.
• The person in this position frequently moves throughout CWS worksites and the community to meet with donors, volunteers, community members, partners, and staff. The person will also periodically move supplies and other items (up to 50 lbs.) from one place to another, participate in community events, and may work in all types of weather.

We are committed to building a diverse and inclusive workforce that represents the communities we serve. Women, people of color, LGBTQ+, older adults, and people with disabilities are strongly encouraged to apply.

Clackamas Women’s Services complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, disability, religion, sex, gender identity, sexual orientation, or age.

Clackamas Women’s Services operates its program, services, and activities in compliance with federal nondiscrimination laws.