Operations Specialist at Civitta in Warsaw, Masovian Voivodeship, PL

Join Civitta - an international company with 750+ colleagues across 20+ countries. We are delivering consulting, digital, funding, and public sector transformation projects across Central and Eastern Europe, Central Asia, the Caucasus, and other global markets.

Our Headquarters team supports Civitta’s daily operations across countries within HR, recruitment, marketing, finance, administration, legal, and other internal functions. If you enjoy structure, solving problems, and if you challenge “it’s not possible” as a final answer, this could be a great fit.

Take the step towards your journey with us and join us as an Operations Specialist in Poland.

You will:

• Office Management: Act as the welcoming person of our office for staff, vendors, and clients. Maintain the organization, neatness, and stock (supplies, snacks, etc.) for our offices space.
• HR Support: Assist the HR team with practical daily matters, including drafting contracts, preparing onboarding work supplies, setting up accounts, and administering employee perks.
• Travel Management: Assist on travels, including booking flights, hotels, and managing itineraries
• Event Planning: Help foster our company culture by organizing local and international social activities and team-building events.
• Documentation & Admin: Manage general administrative paperwork, ensure the timely signing of documents, manage info email and operational invoices
• IT Asset Coordination: Help maintain our employee "computer park" by tracking hardware inventory and ensuring equipment is ready for use.

Requirements:

• Language Skills: High proficiency in both spoken and written Polish and English;
• Education: A College or University degree. We are happy to welcome fresh graduates or last-year students, provided you are available to work full-time;
• Work Style: Exceptional organizational and multi-tasking skills with a proven ability to prioritize your workload effectively under pressure;
• Mindset: A proactive problem-solver with a strong "can-do" attitude, high reliability, diligence, and sharp attention to detail;
• Communication: Excellent interpersonal skills with a natural ability to connect with people and build positive relationships;
• Experience: Previous experience in a similar administrative, front-desk, or customer-facing role is a plus, but not mandatory;
• Availability: Availability to work part time (minimum 50%) or full time.

Benefits:

• Professional Growth – We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;
• Culture & Connection – From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
• Gifts Programme – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized.