Payroll Analyst at City of Tucson in City Hall

Summary: The City of Tucson is seeking a Payroll Analyst to join their Human Resources department. This role is responsible for collecting, compiling, and analyzing payroll data, auditing payroll information, and addressing discrepancies while coordinating with stakeholders. Responsibilities: - Collects, prepares, and analyzes data, reports, and provides insights including; Compute final paychecks and payouts for accrued leave time, auditing calculations to ensure accuracy and compliance with policies. Address and rectify any errors in employee paychecks, issue refunds as necessary, and provide replacement checks in cases of lost or damaged checks. Gather, collect, request and issue payment to beneficiaries due to death of a City employee - Discusses and identifies needs with departments and internal teams including; Address inquiries and requests from employees, management, and external parties regarding payroll-related matters, providing timely and accurate responses. Manage the pay card program, including distributing pay cards to employees, handling card activation and maintenance, and addressing any issues related to pay card usage - Prepares and maintains records related to actions and requests including; Receive, record and document adjustments to employees pay inputs due to workers comp adjustment. Address inquiries and requests from employees, management, and external parties regarding payroll-related matters, providing timely and accurate responses. Generate manual checks to correct any errors or discrepancies in deduction amounts, ensuring accurate payroll processing - Correcting out-of-balance conditions, including PSPRS cancer payments: Identify and rectify any discrepancies or errors in payment totals, particularly in relation to PSPRS cancer payments, to maintain accurate financial records - Submits data in information systems or databases including; Utilize and monitor Ivanti ticket system to assign and track work tasks. Calculating and entering pension plan adjustment requests: Compute adjustments to pension plans and enter the necessary information into the payroll system accurately. Manage and complete tasks in the Workday Inbox related to payroll processing, ensuring timely resolution of pending actions. Conduct audits of payroll technicians work to ensure accuracy and compliance with established procedures - Provides data-driven recommendations including; Compile tax liability reports and ensure timely and accurate tax deposits are made to meet regulatory requirements. Review reports to determine appropriate payment amounts for vendors by generating separate payments reports for each vendor and making necessary edits and adjustments - Manage accounts receivable and maintain spreadsheets to track employee repayments to the city - Performs auditing responsibilities including but not limited to balancing and controlling deduction totals: Ensure that all deduction totals are accurately calculated and balanced within the payroll system to maintain financial accuracy and compliance with company policies and regulations. Processing and reviewing supplier payments: Handle the processing of payments to suppliers, reviewing invoices, and ensuring timely and accurate payments are made to vendors. Calculate payment plans for biweekly deductions, setting up arrangements and monitoring accounts to ensure proper processing. Establish account receivable deductions and monitor accounts to track payments and ensure accounts are up to date - Ensure court order withholdings are processed accurately and in compliance with legal requirements - Provides guidance to payroll technicians to ensure accurate and efficient payroll processing, review and assist in correcting payroll errors, and support the development of standard operating procedures related to payroll tasks - Performs all other duties and tasks as assigned including; Act as a backup for all payroll technician responsibilities, stepping in to handle tasks when needed to ensure continuity of payroll operations Required Qualifications: - Bachelor's degree - One (1) year of directly related experience - A valid and unrestricted driver's license with two (2) years of licensed driving is required Preferred Qualifications: - Degrees in Business, Finance, or Human Resources - Experience in Auditing, analytics, evaluating data, accounting and finance - Public Sector experience - Workday, other HRIS and timekeeping systems experience - Proficient in Excel - Experience with Garnishments or other mandatory garnishments - Familiarity with tax codes and payroll regulations Required Skills: Payroll processing, Payroll auditing, Payroll regulations, Workday, HRIS systems, Timekeeping systems, Excel, Accounting, Finance, Tax codes, Garnishments Benefits: Medical, dental, vision, life, disability, and FSA coverage, Rich pension plan plus optional Roth and pretax deferred compensation savings, Paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years, Twelve weeks of paid parental leave, Paid tuition reimbursement, Student loan repayment, Off- and on-the-job training, Opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours