Administrative Assistant, Infrastructure &… at City of… · Beaumont

The City of Beaumont is growing and so is our Infrastructure & Engineering team! Our team is collaborative, innovative, and committed to delivering high-quality municipal infrastructure and services that support a vibrant and spirited community. Beaumont’s location within the Edmonton Metropolitan Region provides exciting opportunities to contribute to a fast-growing municipality through meaningful infrastructure projects and forward-thinking initiatives.   Do you thrive in a fast-paced environment where organization, coordination, and customer service are essential to success? Join the City of Beaumont as an Administrative Assistant, Infrastructure & Engineering and play a key role in supporting municipal infrastructure projects, engineering operations, and departmental coordination that help shape our growing community.   What YOU’RE Responsible for: • Provide direct administrative support to the Director, Infrastructure & Engineering and departmental leadership, including scheduling, correspondence, meeting coordination, and document preparation • Coordinate departmental records, council reports, technical documentation, project files, and administrative workflows to support infrastructure and engineering operations • Support consultants, contractors, developers, internal departments, and residents through professional communication and customer service • Assist with capital project administration, document control, reporting, invoice coordination, purchase requisitions, and budget tracking activities • Coordinate meetings, presentations, agendas, minutes, action items, and departmental communications • Maintain tracking systems, databases, spreadsheets, and records management processes in accordance with corporate and legislative requirements • Support public and council inquiries related to infrastructure projects, permitting development coordination, and municipal infrastructure programs • Assist with onboarding, training coordination, IT requests, and other departmental administrative processes What YOU Bring: • Diploma in office administration, business administration, public administration, project administration, or a related field • Minimum of 3 years progressively responsible administrative experience, within a municipal, engineering, infrastructure, construction, or project-based environment   • A combination of education and experience that demonstrates equivalency may be considered • Experience supporting senior leadership and coordinating multiple priorities in a fast-paced environment • Strong organizational, customer service, problem solving, communication, and time management skills • High degree of accuracy and proficiency within the Microsoft 365 environment • Experience building and maintaining records management systems, tracking tools, financial documentation, and project-related administrative processes • Ability to work independently while collaborating effectively with internal teams and external stakeholders • Ability to communicate professionally and effectively with consultants, contractors, developers, residents, and staff • Experience working with technical documentation, municipal processes, or project coordination • Familiarity with GIS systems, records management systems, or project tracking software • Experience supporting infrastructure, engineering, construction, and/or capital project environments • Valid Class 5 driver’s license (or equivalent) Working Conditions: • This position operates primarily within an office environment with frequent interruptions, competing priorities, and time-sensitive requests • The role involves regular interaction with residents, consultants, contractors, and internal departments, occasionally involving sensitive or escalated inquiries • Occasional attendance at operational sites, meetings, or events outside a standard office setting may be required What WE Offer: • A salary range of $57,803.20 - $ 75,439.00 per annum (based on experience and qualifications) • Employer paid Health and Dental benefits package • Eligibility to participate in our Earned Day off and Hybrid Work Program  • Health, Wellness and Learning Spending Account • Membership to the Beaumont Sport and Recreation Centre • Enrolment in Local Authorities Pension Plan (LAPP) • 35-hour work week • And an amazing team to work with!! If you meet these qualifications, please submit your cover letter and resume as one document by 9:00 AM on June 16, 2026.   The City of Beaumont is an inclusive and equal opportunity employer. We value the diversity of the people we hire and serve. This means fostering a workplace in which individual differences are recognized, appreciated, and respected. Any persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected] Information For Applicants: • Applications can be submitted via our online recruiting system. If you have any difficulties, please reach out to our HR department. • We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. • Final candidates for this position will be required to undergo pre-employment screening, including reference checks, education verification, and a criminal record check