Administrative Business Partner, Operations… at City of… · Abel…

Summary: The City of Baltimore is dedicated to enhancing the community's well-being and offers a diverse work environment. They are seeking an Administrative Business Partner to support the Fiscal Division by managing administrative tasks, coordinating initiatives, and assisting senior leaders in operational projects. Responsibilities: - Manage complex calendars, meetings, travel, and expenses for senior leaders - Prepare and organize correspondence, presentations, and briefing materials appropriate for executive audiences - Prepare agendas, materials, notes, and follow-up actions for key meetings - Track progress on strategic plans and follow up on commitments and milestones - Coordinate cross-functional initiatives and ensure accountability for deliverables - Coordinate logistics and materials for meetings, offsites, and events - Conduct small research projects on best practices to inform leadership decisions - Support purchasing, invoicing, and basic financial analysis as needed - Design, implement, and continuously improve a structured onboarding program - Maintain organized records, files, and shared documentation systems - Assist with team communications and engagement activities - Lead the development, documentation, and maintenance of policies and procedures - Maintain accurate and compliant HR files and personnel records - Perform other duties as assigned Required Qualifications: - A high school diploma or GED certificate - One year of experience performing and coordinating standard administrative/operations projects is required - Knowledge of administrative, operational, and executive support practices - Knowledge of HR processes, personnel file management, and onboarding principles - Knowledge of policy and procedure development and documentation standards - Knowledge of basic financial processes - Skill in managing up and supporting senior leaders with sound judgment - Skill in note‑taking, summarization, and follow‑up - Skill in organizing information, records, and institutional knowledge systems - Ability to speak and write effectively - Ability to anticipate needs, identify risks, and proactively resolve issues - Ability to maintain a high level of accuracy and attention to detail - Ability to manage multiple tasks or assignments simultaneously - Ability to establish and maintain effective working relationships with supervisors, coworkers, and other stakeholders Preferred Qualifications: - Bachelor's degree in business administration, Public Administration, Human Resources, or a related field - 2 to 4 years of progressively responsible experience in an administrative, operations, or executive support role Required Skills: Operations support, Executive support, HR processes, Personnel file management, Onboarding principles, Policy and procedure development, Basic financial processes, Note-taking, Calendar management, Travel and expense management Benefits: Medical, Prescription drug, Dental, Vision, Optional life, AD&D, FSA plans, Wellness programs, Support groups, Workshops