Community Court Administrative Aide – PT at City of… · Municipal…

Community Court Administrative Aide – PT

Location: Municipal Office Tower - Second Floor

SALARY

$18.60 - $23.25

JOB SUMMARY

Under the direction of the presiding judge and the day-to-day supervision of the community court grant administrator, the Community Court Administrative Aide will perform administrative job functions related to the Court including, but not limited to, making calls, scheduling meetings, updating spreadsheets, and scanning required documents. This is a grant funded, part-time position, scheduled to work between 15 to 29 hours per week.

ESSENTIAL JOB FUNCTIONS:

• Scans required documents

• Inputs data into spreadsheets

• Places reminder calls for upcoming court dates

• Administers exit surveys to defendants

• Screens for potential community court defendants

• Talks with Defendants about Community Court

• Fills out the appropriate paperwork for Community Court referrals

• Places notes into computer system

• Prepares mail out for Defendants

MINIMUM QUALIFICATIONS:

Knowledge, Skills and Abilities Required:

• Knowledge of office and administrative practices and procedures.

• Skill in using PC Software including current Microsoft Office Suite of applications.

• Skill in communicating professionally and tactfully with other city employees and the public by oral and written means.

• Skill with organization and attention to detail.

• Ability to exercise discretion and independent judgment utilizing knowledge of the organization's policies.

• Ability to work independently under general instructions.

• Ability to perform a variety of physical skills including but not limited to filing, pulling, seeing, sorting, squatting, standing, stooping, twisting body, typing, walking, and writing.

• Ability to operate a variety of office equipment including but not limited to PC, telephone, calculator, scanner, and copier.

• Ability to prioritize deadlines and tasks.

• Ability to learn new systems and procedures quickly.

• Ability to plan, organize, monitor, and collaborate with internal and external stakeholders to accomplish unit objectives.

• Ability to understand mathematical calculations involving fractions, percentages, and decimals.

• Ability to work within a set schedule.

Qualifying Education and Experience:

• Associates degree or any equivalent combination of education and experience

PREFERRED QUALIFICATIONS:

Knowledge, Skills and Abilities Required:

• Experience with InCode or similar court management system.

• Bilingual skills in English and Spanish.

Preferred Education and Experience:

• Court experience is preferred.

Employment Screenings Required:

• Criminal background check

• Drug and Alcohol screening

• Motor vehicle review

City of Arlington is an Equal Opportunity Employer.