Facilities Specialist - Eastern and Kemps shared at City FM… · Kemps…

Who are we?City FM Australia (City) provides world-leading facilities management and engineering solutions that ensure safe, successful, and sustainable outcomes for our partners, on time and on budget.Operating across some of Australia’s most complex and high-demand environments, we combine operational excellence with strong commercial outcomes—underpinned by a people-first, safety-led culture. We are committed to supporting our team and ensuring safe & reliable services to our partner – Coles. The Opportunity:We are seeking a highly organised and proactive Facilities Specialist to support the delivery of facilities management services at a flagship Distribution Centre. This role will work across Kemps Creek and Eastern Creek Distribution Centres, NSW. Working closely with the Facilities Manager and a team of technicians, contractors and key stakeholders, you will play a critical role in coordinating planned and reactive maintenance activities, supporting capital works, managing service providers and ensuring the site operates safely, efficiently and in line with contractual commitments. This is a dynamic role suited to a facilities, maintenance or operations professional who thrives in a fast-paced environment and enjoys balancing planning, coordination, stakeholder engagement and problem-solving. You will have the opportunity to contribute to the performance of a highly automated site while driving service excellence, compliance and continuous improvement.Key Responsibilities:Maintenance Coordination – Plan, schedule and coordinate preventative and reactive maintenance activities to support uninterrupted site operationsContractor & Service Provider Management – Coordinate vendors and contractors, ensuring works are delivered safely, on time and to required standardsFacilities Operations – Support the delivery of facility services including maintenance, cleaning, security, waste, utilities and associated site servicesStakeholder Engagement – Build strong relationships with operational teams, contractors, technicians and partner representativesAsset & Project Support – Assist with asset management activities, capital works coordination and site improvement initiativesSafety & Compliance – Support WHS compliance, contractor management processes, risk assessments and site safety initiativesFinancial & Procurement Administration – Raise purchase orders, reconcile works, support budget management and monitor expenditureReporting & Continuous Improvement – Maintain accurate records, utilise management systems and identify opportunities to improve operational performanceExperience & Expertise:Essential· Previous experience in Facilities Management, Maintenance Coordination or a similar operational roleStrong planning, scheduling and administrative capabilitiesExperience coordinating contractors and multiple service providersStrong organisational skills with excellent attention to detailExperience using maintenance management systems and business applicationsExcellent communication and stakeholder management skillsAbility to manage competing priorities in a fast-paced environment DesirableQualification in Business, Administration, Facilities Management or a Technical disciplineExperience working within distribution centres, logistics, manufacturing or industrial environmentsExperience coordinating minor capital works or facility improvement projectsExposure to asset management and preventative maintenance programsExperience managing or leading technical or trade-based teams To be considered for this role you will have / be:A highly organised and proactive coordinator who can manage multiple priorities simultaneouslyA strong communicator with the ability to build relationships across all levels of an organisationSolutions-focused, with the ability to identify issues and coordinate effective outcomesDetail-oriented with excellent administration and reporting capabilitiesSafety-focused, with a strong commitment to compliance and risk managementCustomer-focused and passionate about delivering high-quality service outcomesAdaptable and resilient in a fast-moving operational environment What’s on offerFull-time permanent role within a growing national organisation Opportunity to work at a flagship automated Distribution CentreExposure to large-scale facilities management and asset operations Career development opportunities within a national FM businessCollaborative team environment with a strong safety culture.The position requires the successful candidate to conduct a pre-employment medical, national police check and bankruptcy check. If you would like to be part of a growing Australian Facilities Management business, we would love to hear from you.Please apply by sending an updated resume and cover letter. Only short-listed candidates will be contacted by phone.City is an Equal Opportunity Employer who supports and encourages the diverse needs of each individual Team Member.City does not accept any unsolicited resume referrals from Recruitment Agencies. Please do not submit any resumes or associated profiles to the City careers portal or to any City team members. City will not pay any placement fees relating to unsolicited resume referrals.