Marketing & Proposal Assistant at Citadel CPM in Pasadena, CA

Marketing & Proposal Assistant

Location: Pasadena, California

ABOUT CITADEL CPM
Citadel CPM is a California corporation, headquartered in Pasadena with offices in Fullerton, Long Beach, Riverside, and Sacramento, as well as Phoenix, Arizona. Citadel CPM was established in 2006 to provide professional construction project management services to Federal, State, and municipal agencies in the justice, corrections, education, healthcare, infrastructure, and military market sectors.

ABOUT THE TEAM
Our team is dedicated to making our clients' vision a reality while delivering on their budget, schedule, scope, and quality expectations. Our team is committed to resolving issues in a professional and collaborative manner with integrity always foremost in mind. We are proud to know that Citadel CPM is regarded as a team of reputable professionals that clients seek out to help them manage their construction projects, and that industry professionals aspire to join. Citadel CPM's reputation has been built on a set of three principles that form our core values: Integrity, Professionalism, and Responsiveness.

ABOUT THE ROLE
Citadel CPM is seeking a highly organized and motivated entry level Marketing & Proposal Assistant to support proposal development, business development, marketing initiatives, CRM management, and content administration. Reporting to the Marketing & Proposal Operations Manager, this role plays a key part in maintaining proposal readiness, supporting pursuit activities, and helping strengthen the Citadel CPM brand throughout Southern California.

ABOUT YOU
We're looking for someone with at least 1 year of work experience, preferably in the marketing department within the Architecture/Engineering/Construction (AEC) industry who can coordinate the end-to-end proposal process. This role is ideal for someone who thrives in a collaborative environment and enjoys blending strategy, writing, design, and coordination to deliver compelling materials that help win new business.

BASIC QUALIFICATIONS

• Support the maintenance of resumes, project sheets, boilerplate content, forms, and proposal templates.
• Assist with Deltek Vantagepoint CRM data entry, opportunity tracking, pipeline reports, and pursuit documentation.
• Support prequalification and RFQ/RFP pursuits including scheduling, document assembly, compliance reviews, proofreading, formatting, printing, and electronic submissions.
• Coordinate proposal reviews, interview preparation materials, and presentation logistics.
• Support website updates, social media posts, newsletter content, project highlights, and award submissions.
• Maintain organized digital filing systems, SharePoint resources, and marketing archives.
• Assist with data collection, market research, competitor tracking, and client intelligence gathering.
• Collaborate with project managers and technical staff to collect project information and marketing content.

REQUIRED QUALIFICATIONS

• At least 1 year of work experience in marketing, preferably within the AEC industry.
• Deltek Vantagepoint, Deltek Vision, Cosential, PARC or CRM experience is a plus.
• Strong writing, editing, proofreading, and organizational skills.
• Experience with Adobe InDesign and Adobe Creative Suite preferred.
• Proficiency with Microsoft Office (Word, PowerPoint, Excel and Outlook).
• Ability to manage multiple deadlines in a fast-paced environment with exceptional attention to detail.
• Ability to handle sensitive information and maintain discretion is required
• Excellent written and verbal communications skills are required
• Excellent organizational skills are required
• Some experience with AI & automation is desirable

EDUCATION REQUIREMENTS

• Graduation from an accredited college or university with a bachelor’s degree in Marketing, Communications, Journalism, Business, Graphic Design, or related field

Citadel CPM is committed to a diverse and inclusive workplace environment. Citadel CPM is an equal opportunity employer and does not discriminate based on race, natural origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Citadel CPM participates in the federal E-Verify program to verify the employment eligibility of all newly hired employees. Employment is contingent upon the successful completion of the Form I-9 and E-Verify process, as required by law.

To request an interview accommodation please send an email to recruitadm@citadelcpm.com

In compliance with the local law, we are disclosing compensation, or a range therefore for location where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, licenses, skill set, experience and/or performance.

Pay range for the Marketing & Proposal Assistant is $50,000 - $65,000 salary per year.

Featured Benefits

Medical Insurance
Vision Insurance
Dental Insurance
401K
Life and Long-Term Disability Insurances
Paid Time Off (PTO) for personal time, sick days, and holidays