Grants & Contracts Specialist I at Children's… · Remote

GRANTS & CONTRACTS SPECIALIST I Location: Home/Remote Office Location SHIFT: Day (United States of America) Seeking Breakthrough Makers Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation. At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career. CHOP does not discriminate on the basis of race, color, sex, national origin, religion, or any other legally protected categories in any employment, training, or vendor decisions or programs. CHOP recognizes the critical importance of a workforce rich in varied backgrounds and experiences and engages in ongoing efforts to achieve that through equally varied and non-discriminatory means. A Brief Overview Responsible for administration of various incoming and outgoing agreements under sponsored projects. Assist in generating and tracking all types of agreements (sub-awards, professional services agreements (PSAs), outgoing consulting agreements (OCAs) etc.) and modifications to and from organizations under various funding agencies. Under supervision, issue and accept various agreements and modifications. Maintain a strong customer-service oriented environment. Assist in implementing polices and standard operating procedures to ensure compliance with sponsor rules and regulations as it relates to sub-awards. Assist in providing formal and informal training to departmental employees, investigators, and staff on internal and external systems, operations, and processes. What you will do • Responsible for institutional oversight of various incoming and outgoing agreements (sub-award, PSA, etc.) under sponsored projects for assigned Divisions, Departments and Programs. • Coordinate administrative aspects of sub-awards under sponsored projects. • Liaise with other departments across the institution, as necessary, on the administrative aspects of sub-awards. • Understand the landscape of each investigator's sponsored projects funding, their collaborations inside and outside CHOP, and the overall funding situation of the assigned portfolio. • Maintain records for proposals, incoming and outgoing subawards, just in time requests, and all other aspects of sub-award administration. • With assistance, ensure that agreements and modifications to subaward or outgoing consulting agreement reflect sponsor guidelines and institutional interest and policies. • Maintain up-to-date information including entering sub-award data, transitioning through various states, and setting deadlines for progress and final reports. • For small departments and with supervision, issue, negotiate, and accept various agreements and modifications. • Assist in the preparation of subawards, PSAs, and OCAs. • Facilitate negotiation of all subawards and modifications. • Assist investigators and departments in communicating with prime or sub organization, collaborators, and others about the conduct of subawards, PSAs, and OCAs. • Maintain strong customer-service environment. • Work as a team with colleagues across the Research Institute to provide seamless service to investigators. • Develop professional relationships with principal investigators, technical staff, division administrators, etc… • Assist in covering portfolios when team members are out of the office. • Refer customers to knowledge experts in other departments when appropriate. • Engage in professional development and take advantage of educational opportunities. • Manage subaward team general email address and phone line. • Ensure partner organization contacts are up-to-date. • Assist in adding new contacts or organizations as needed. • Explain importance of compliance to CHOP as a whole and consequences for the hospital for non-compliance by individual investigators and staff. • Provide institutional oversight on subcontract acceptance, subcontract issuance, etc. • Follow CHOP policies such as Subrecipient Monitoring, Conflict of Interest, Principal Investigator Eligibility, Cost Sharing, Indirect Cost Waiver, Program Income, etc. • Guide investigators and staff on what is compliant, what is acceptable, and is appropriate, while at the same time support the scientific program to its fullest extent. • Contribute to the development of policies and procedures, education and training programs, enhancement of our electronic research administration system, [eSPA], etc. • Participate in institutional initiatives related to process improvement. • Provide formal/informal training to departmental employees, investigators, and staff on internal and external systems, operations, and processes. • Other duties as assigned. Occasionally will be required to work beyond regular daily business hours to meet deadline requirements. Education Qualifications • Bachelor's Degree - Required Experience Qualifications • At least one (1) year experience in contract review and administration. Required • At least one (1) year providing sponsored project management services on NIH and other federally funded grants. Preferred • Administering agreements. Preferred • Financial management experience. Preferred • Experience in academic, research, or hospital/healthcare environment. Preferred Skills and Abilities • Demonstration of success in a front-line service-oriented position, involving extensive customer contact and relationship building • Basic knowledge of policies and regulations governing federal funding and accompanying compliance issues • Knowledge of principles of grantsmanship/contract management and sponsor proposal and award policies and procedures (particularly those of the NIH) • Ability, especially under pressure, to be professional, courteous, and tactful in dealing with investigators, administrative staff, funding agency contacts, prime and sub-awardee organizational representatives. • With assistant from GCS Manager or GCS II, ability to establish clear priorities and multi-task in a high-volume setting responsive to externally generated deadlines • Ability to work with minimum direction and guidance within a service-team environment • Ability to meet multiple deadlines in a fast-paced academic environment • Excellent computer skills, particularly word processing and spreadsheet software (Microsoft Word and Excel) • Basic proficiency in pre-award databases • Experience in and knowledge of the management of NIH grants and other sponsored projects funding • Solid skills in distilling complex compliance issues so they are understandable to the lay audience • Effective verbal and written communication skills due to interaction with investigators, Department Heads, and regulatory agencies. • Solid customer-service skills, and in conjunction with guidance from manager, work to find and implement creative, compliant solutions to satisfy customer needs Licenses and Certifications • Certified Research Administrator (CRA) - Research Administrators Certification Council (RACC) - upon hire - Preferred To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, CHOP employees who work in patient care buildings or who have patient facing responsibilities must receive an annual influenza vaccine. Learn more. EEO / VEVRAA Federal Contractor | Tobacco Statement SALARY RANGE: $61,360.00 - $78,230.00 Annually Salary ranges are shown for full-time jobs. If you're working part-time, your pay will be adjusted accordingly. At CHOP, we are committed to fair and transparent pay practices. Factors such as skills and experience could result in an offer above the salary range noted in this job posting. Click here for more information regarding CHOP's Compensation and Benefits.