Talent Acquisition Specialist

Description

CERTEX USA is seeking a dynamic and detail-oriented Talent Acquisition Specialist to join our HR team. This role will focus not only on sourcing and recruiting top talent across the entire organization but also play a critical role in supporting a smooth and engaging onboarding experience for new hires. Additionally, the Talent Acquisition Specialist will manage external vendors and partners involved in recruiting and onboarding, ensuring high-quality service delivery and alignment with our talent strategy. Bilingual fluency in Spanish is strongly preferred, as this role will often engage with Spanish-speaking candidates and partners.

 Talent Acquisition:

• Brand ambassador throughout the applicant's journey and deliver a positive candidate experience.
• Partner with hiring managers to define role requirements and develop effective sourcing strategies.
• Source, screen, and interview candidates across various functions and levels.
• Manage the full-cycle recruitment process from job posting through offer negotiation.
• Maintain candidate pipelines for critical roles and proactively identify future hiring needs.
• Leverage job boards, social media, and other tools to attract top talent.

Onboarding Support:

• Coordinate onboarding activities in collaboration with HR, IT, and department managers.
• Ensure all onboarding tasks are completed in a timely and accurate manner, including documentation, background checks, equipment setup, and orientation scheduling.
• Act as a point of contact for new hires to ensure a smooth transition and a positive onboarding experience.
• Monitor and continuously improve the onboarding process to enhance new hire engagement and retention.

Vendor Management:

• Manage relationships with third-party staffing agencies, background check providers, onboarding platforms, and other recruitment-related vendors.
• Negotiate vendor contracts, monitor service levels, and ensure compliance with internal policies and employment laws.
• Evaluate vendor performance and implement improvements as needed.
• Track vendor invoices and ensure timely processing in collaboration with Accounting.

Reporting & Compliance:

• Maintain accurate and up-to-date records in the applicant tracking system (ATS) and onboarding systems.
• Provide reports and metrics on recruitment and onboarding KPIs.
• Ensure compliance with EEO, OFCCP, and other applicable employment regulations.

Required Skills/Abilities:

• Strong attention to detail and ability to manage workload with shifting priorities
• Ability to take initiative, follow through, and maintain confidentiality
• Solid analytical, decision-making, and organizational capabilities
• Strong relationship management skills with the ability to engage candidates effectively.
• Excellent communication skills, both verbal and written.
• Ability to negotiate offers effectively while ensuring a positive candidate experience

Education and Experience:

• Bachelor’s degree in human resources, business, or a related field
• 3 years relevant HR and recruiting experience, or equivalent combination of education and experience.
• Bilingual fluency in Spanish is strongly preferred.
• Solid understanding of full-cycle recruiting and employment best practices
• Proficiency with ATS software (Paylocity preferred) and sourcing tools (e.g., LinkedIn Recruiter, Indeed, etc.)
• Ability to manage multiple open roles and prioritize in a fast-paced environment
• High level of professionalism and confidentiality
• Demonstrated knowledge of employment laws and HR compliance

Compensation and Benefits:

• Pay Range - $65,000 - 70,000 per year
• Annual Bonus
• Vacation and Sick Leave
• 9 Holidays and 1 Floating Holiday
• 401k with up to 4% Company Match
• Medical, Dental, Vision, Life, Voluntary Life, Long and Short-Term Disability, Hospitalization, Critical Illness, Accident and Pet Insurance

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

E-Verify

CERTEX USA, LLC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. CERTEX will only use E-Verify once you have accepted a job offer and completed the Form I-9.

CERTEX USA, LLC, is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other characteristic protected by law.