Strategic Sourcing & Procurement Specialist at Cell Tech Inc in Remote

Who are we?
Cell Tech Inc. is one of the largest service providers for the K-12 sector in the US. Our commitment to innovation drives us to develop cutting-edge solutions that empower our clients. To achieve this, we build and utilize proprietary software focused on automation and user-friendliness. As our company grows, so does our team!

About the Role:

Cell Tech Inc. is seeking a detail-oriented and market-savvy Strategic Sourcing & Procurement Specialist to manage end-to-end procurement of computer hardware, warehouse supplies, and workshop parts, with a strong focus on sourcing from vendors in China. This role owns the full order lifecycle — from vendor identification and RFQ through customs clearance, delivery, and payment — while continuously forecasting inventory needs and keeping pricing competitive and compliant. The ideal candidate is comfortable working across time zones with a US-based team and balances hands-on negotiation skills with rigorous inventory forecasting and compliance oversight.

Key Responsibilities

Sourcing & Vendor Management

• Source computer parts, hardware components, and warehouse supplies to meet inventory and operational needs.
• Maintain and continuously update a master vendor list, including vendor qualifications, legal/compliance status, and export documentation — with a specialized focus on China-based suppliers.
• Build and manage vendor relationships; serve as the primary point of contact for vendor follow-ups and issue resolution.
• Create and issue Requests for Quotation (RFQs), compare vendor pricing, and negotiate favorable terms on cost, lead time, and quality.

Procurement Operations

• Manage purchasing activity through the company's procurement application/system, ensuring accurate records of orders, approvals, and vendor communications.
• Own the full lifecycle of each order — sourcing, quoting, purchasing, customs clearance, shipping, receipt, and final reconciliation.
• Coordinate with the accounting team to ensure vendor payments are made on time and align with agreed terms.
• Coordinate with the sales team to align procurement activity with client-facing part resale needs.

Inventory Planning & Forecasting

• Monitor current inventory levels across all workshop/office locations for both warranty and non-warranty parts.
• Forecast upcoming parts and hardware needs based on usage trends, workshop demand, and historical consumption.
• Establish and maintain reorder points across all workshop locations to prevent stockouts or overstocking.
• Track inventory and pricing data on a weekly and monthly basis, keeping records current and audit-ready.

Pricing, Market Analysis & Resale

• Monitor market trends and pricing shifts for computer parts and hardware to ensure the company secures the right price from vendors.
• Maintain and adjust markup/resale pricing for parts sold to clients, ensuring competitiveness without overcharging.
• Regularly benchmark vendor pricing against current market rates and adjust sourcing strategy accordingly.

Compliance, Customs & Logistics

• Ensure all vendors comply with relevant legal, export, and import requirements, particularly for shipments originating in China and destined for the US.
• Track and apply current tariff schedules and shipping regulations; ensure proper certificates and documentation accompany each shipment.
• Liaise with customs brokers/agents to resolve clearance issues and prevent shipment delays.
• Maintain documentation to demonstrate vendor and shipment compliance for audits or reviews.

Cross-Functional Collaboration

• Work closely with the US-based team to align sourcing timelines with operational and client demands.
• Partner with accounting on payment scheduling, invoice reconciliation, and vendor payment terms.
• Partner with sales to understand client part requirements and resale pricing expectations.

Qualifications

Required:

• 2+ years of experience in procurement, strategic sourcing, or supply chain management (IT hardware or technical parts sourcing strongly preferred).
• Demonstrated experience sourcing from and negotiating with vendors in China.
• Working knowledge of customs procedures, import/export compliance, tariffs, and shipping regulations for US-bound goods.
• Experience with procurement software/applications and inventory tracking tools (e.g., Excel/spreadsheets required; ERP or procurement platform experience a plus).
• Strong negotiation skills with a track record of securing competitive pricing.
• Comfortable working with US-based colleagues across time zones.

Preferred:

• Experience in IT hardware, computer parts, or technical equipment resale/distribution.
• Familiarity with warranty vs. non-warranty parts management.
• Mandarin language proficiency (helpful, not required) for vendor communication.
• Experience forecasting inventory/reorder points across multiple sites or locations.

Skills:

• Strong analytical and forecasting ability
• Excellent vendor relationship management
• Detail-oriented with strong follow-through on documentation and compliance
• Comfortable managing multiple concurrent orders and vendor relationships
• Clear communicator across sourcing, sales, and accounting functions

What Success Looks Like

• Vendor list and compliance documentation are current, accurate, and audit-ready.
• Reorder points are set and inventory rarely runs into stockouts across workshops.
• Pricing stays competitive with market trends — clients aren't overcharged, and the company isn't overpaying vendors.
• Shipments consistently clear customs without avoidable delays.
• Vendor payments are processed on time with no disruption to sourcing relationships.

Shift Timing - US Shift