HR Officer at Castor Vali in Nairobi, Nairobi County, Kenya

Position Title: HR Officer Location: Nairobi, Kenya Reporting to: Group Head of Compliance and HR (TBC)

About Castor Vali

We are a global risk management and security group operating across Africa and internationally, supporting clients in complex and often high-risk environments.

At Castor Vali, our people and culture are at the heart of how we work and grow. We value professionalism, integrity, and collaboration, and we seek individuals who take pride in upholding high standards while working constructively as part of a supportive, high-performing team. In return, we invest in our people through structured onboarding, training, and ongoing support, creating an environment where individuals can develop their skills, take ownership of their work, and build long-term careers as part of the Castor Vali team.

Purpose of the Role

The HR Officer will provide hands-on generalist HR support across the full employee lifecycle, helping to ensure that Castor Vali's HR operations are efficient, compliant and consistently delivered.

Based in Nairobi, the role covers recruitment, onboarding and offboarding, employee relations, performance management, HR systems and records, benefits administration, learning and development, and HR reporting. Working with employees and managers in Kenya and across the wider Castor Vali Group, the HR Officer will take ownership of day-to-day HR activities within established policies and processes, provide practical HR support and guidance, and escalate more complex matters where appropriate.

Key Responsibilities

• Maintain accurate employee records, personnel files and HRIS data, ensuring confidentiality, data protection, data integrity and audit readiness.
• Coordinate end-to-end recruitment activities, including vacancy advertising, candidate screening, interview coordination and candidate communications.
• Coordinate onboarding and offboarding activities, including induction, documentation, system requirements and probation tracking.
• Coordinate performance management processes, including communications, system administration, documentation and follow-up.
• Provide first-line HR support and guidance to employees and managers on HR policies, procedures and routine employee matters.
• Support employee relations matters, including disciplinary and grievance processes, investigations, hearings and related correspondence.
• Administer employee benefits and monitor leave, sickness and attendance, providing accurate HR information to support payroll processing.
• Coordinate learning and development activities and maintain accurate training and certification records.
• Support compliance with employment legislation, company policies and internal and external audit requirements.
• Prepare and maintain accurate HR reports and metrics to support management reporting and decision-making.
• Identify opportunities to improve HR processes, systems and ways of working, and take ownership of agreed improvements.

Qualifications and Experience

• CHRP qualification and a valid HR practising licence are required.
• Degree or diploma in Human Resources Management, Business Administration or a related discipline.
• At least 4 years' relevant generalist HR experience, with hands-on responsibility across a range of HR functions.
• Strong working knowledge of Kenyan employment legislation and experience applying HR policies, procedures and statutory requirements in practice.
• Practical experience across recruitment, onboarding and offboarding, employee relations, performance management, benefits and leave administration.
• Experience supporting disciplinary and grievance processes, including preparing appropriate HR documentation and correspondence.
• Experience using HR information systems (HRIS) and maintaining accurate employee data and records; experience with BambooHR would be advantageous.
• Strong written and verbal communication skills, including the ability to prepare clear and professional HR correspondence.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Experience within a multi-country or Group environment, or within an organisation operating under a structured compliance or audit framework, would be advantageous.

Personal Attributes

• Professional and approachable, with strong interpersonal and communication skills.
• Highly organised and detail-oriented, with a strong commitment to accuracy and follow-through.
• Sound judgement, discretion and the confidence to handle sensitive HR matters appropriately.
• Proactive and self-motivated, with the ability to take ownership and work independently.
• Collaborative, adaptable and comfortable managing competing priorities in a fast-moving environment.

What We Offer

• Competitive and market-aligned compensation.
• Medical insurance and pension benefits upon successful completion of probation.
• Eligibility to participate in the Company's salary review process, in accordance with Company policy.
• Eligibility for the Company's discretionary performance bonus scheme, subject to applicable criteria.
• Structured onboarding, induction and ongoing learning and development.
• Opportunity to develop broader Group-level HR experience, working with employees, managers and operations across multiple countries.

Candidates must be eligible to work in Kenya and hold the required professional HR credentials.

Applications are open until 26th October. Interviews will be conducted on a rolling basis, and early applications are encouraged. The role may close earlier if a suitable candidate is identified.