Executive Assistant To Managing Director at Casagrand · Bangalore…

Job Title: Personal Secretary to Managing Director (MD)

Location: Bangalore

Reports To: Managing Director

Experience: 5-10 Years

Job Summary:

• We are seeking a highly organized and professional Personal Secretary to support our Managing
• Director (MD). The ideal candidate will be responsible for handling confidential information,
• managing schedules, coordinating meetings, and ensuring smooth communication between
• internal and external stakeholders. This role requires discretion, efficiency, and a proactive
• approach to daily administrative tasks.
• Key Responsibilities:
• Manage and maintain the MDs calendar, appointments, and travel arrangements.
• Coordinate and schedule meetings, ensuring proper preparation and follow-ups.
• Handle confidential documents and correspondence with the highest level of discretion.
• Act as the point of contact between the MD and internal/external stakeholders.
• Prepare reports, presentations, and other documents as required.
• Screen and prioritize emails, calls, and inquiries for the MD.
• Organize and maintain an efficient filing system for easy retrieval of documents.
• Assist in preparing meeting agendas and taking minutes when required.
• Perform other ad-hoc duties as assigned by the MD.
• Qualifications & Requirements:
• Must be proficient in typewriting with excellent speed and accuracy.
• Bachelors degree in Business Administration, Management, or a related field.
• Proven experience as a Personal Secretary, Executive Assistant, or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills, with a strong command of business
• communication.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong typing skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong problem-solving skills and the ability to work independently.
• Professional demeanor, strong interpersonal skills, and a presentable appearance.
• Flexibility to adapt to changing schedules and priorities.
• Preferred Skills:
• Experience working with senior executives or C-level management.
• Knowledge of office management systems and procedures.
• Familiarity with corporate etiquette and business communication.
• Employment Type: Full-time