Office Administrative Assistant at Carmeuse in Pittsburgh, PA

The Office Administrative Assistant provides essential administrative and organizational support to ensure the efficient day-to-day operation of the office. This role serves as a key point of contact for employees, visitors, and vendors while managing schedules, coordinating meetings, ensuring the office is maintained, and supporting departmental activities. The ideal candidate is highly organized, detail-oriented, customer-focused, and able to manage multiple priorities in a fast-paced environment.

Description

• Be the first point of contact with customers, vendors and employees in corporate office.
• Keep the office clean and organized at all times; including the HR storage closet
• Ensure both kitchens are clean and tidy regularly, run dishwasher, order supplies for the kitchen, clean regularly.
• Ordering supplies for office and for departments. Deliver supplies to the departments and review areas to ensure clean, no maintenance is needed, and if needed complete work orders for building.
• Weekly legal filing
• Ordering food /catering / manage weekly employee lunches, clean up, etc.
• Building maintenance and security management liaison. This includes sending out communication from building.
• Floor Warden & Safety plan (to include CPR, Narcan, First Aid trainings)
• Check voicemail box and route calls daily.
• Ensure communication is updated and working on all TV and internal communication systems throughout the Stanwix office
• Vendor Management: Liaison with the various facility vendors
• Daily UPS and mailings as requested by different departments; handle incoming and outgoing mail and deliveries
• Support HR on projects
• Support for meetings and event planning and organization
• Other duties as assigned

Requirements

• Associates degree with focus in administration
• At least 3- 5 years experience working in office environment in similar capacity/role
• Ability to manage multiple priorities simultaneously while maintaining composure, friendliness and excellent business acumen.
• A self-starter that is resourceful and detail oriented
• Will need to be in the office 5 days a week – this is NOT a hybrid role 8 – 5 pm with 1 hour for lunch
• Excellent computer skills, preferably Microsoft office products.

Benefits & Compensation Package Includes:

• Salary range for this position is $45,000-50,000 per year as well as an annual bonus plan
• Paid holidays and vacation time
• Group medical/pharmacy insurance options with company funded health care spending accounts
• Dental insurance & Vision insurance
• A 401k account with company matching contribution
• A robust Wellness program with financial rewards
• Company-paid life insurance and short-term and long-term disability insurance
• Options to purchase additional life insurance (employee, spouse, and child) and additional employee long-term disability insurance.
• Employee Assistance Program (EAP)
• Tuition benefits including professional certifications
• Employee referral program

About the Team

You will be part of Carmeuse North America, a Rock-Star team of 2500 workers and employees bringing with them their own culture and specific needs. The North American headquarters is located in Pittsburgh, PA and has over three dozen production facilities across the U.S. and Canada.

About the Company

READY TO JOIN A ROCK-SOLID FAMILY?

Carmeuse started out as a small family-run business in Belgium.

Today it’s a leading global producer of lime, high calcium limestone and dolomitic stone. Its products are essential to energy producers, environmental services, construction and manufacturing.

With over 90 production facilities spread across almost every continent, and over 4,500 employees working at Carmeuse every day, the company’s most treasured resources are its people.

Carmeuse is dedicated to maintaining a workplace that fosters equal opportunity and creates a diverse and inclusive work environment. All qualified applicants will be considered for employment regardless of race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation or gender identity.