Accounts Payable Operations Coordinator at Careington… · Location…

Accounts Payable Operations Coordinator

For more than 45 years, Careington International has been a leader in the health and wellness benefits space. Since its founding in 1979, Careington has been delivering dental discount solutions as its core competency. Today, Careington has expanded to offer a growing portfolio of 150+ health, wellness, lifestyle and virtual health products and services designed to deliver cost savings across a spectrum of life needs. Through its affiliated nationally licensed third-party administrator (TPA), Careington also delivers full-scale administrative services, including customer service, licensed enrollment, claims administration, individual and group billing.

The Accounts Payable Operations Coordinator is responsible for supporting accounts payable operations through detailed invoice review, payment support, vendor coordination, issue resolution, and financial process support activities. This role serves as a technical resource within the Accounts Payable function and assists with maintaining accuracy, consistency, compliance, and efficiency across AP processes.

This role will initially be worked in the office 3 days a week and 2 days from home. At some point and time in 2027 (Spring to Summer) will revert to five days in the office.

EXPECTED WORK AND PERFORMANCE

• Review and process accounts payable invoices, payment requests, and supporting documentation in an accurate and timely manner.
• Perform detailed review of invoice coding, approvals, supporting documentation, and payment batches prior to processing.
• Assist with daily payment operations, including EFTs, checks, wires, and vendor payment coordination.
• Serve as a resource for AP-related questions, issue resolution, and process support.
• Research and resolve invoice discrepancies, vendor inquiries, payment issues, and aging items.
• Support monthly close processes by assisting with invoice cutoff procedures, accrual support, reconciliations, and reporting requests.
• Monitor compliance with internal controls, company policies, approval workflows, and purchasing procedures.
• Assist with testing, implementation support, and ongoing maintenance of AP automation tools, financial systems, and workflow processes.
• Partner with leadership to improve workflows and operational efficiency.
• Assist with cross-training and knowledge transfer within the Accounts Payable function.
• Maintain organized documentation and support audit requests for internal and external reviews.
• Identify opportunities for workflow improvements and process efficiencies.
• Support vendor setup and maintenance processes, including review of required documentation and compliance requirements.
• Assist leadership with special projects and operational initiatives as needed.

QUALIFICATIONS

Required

• Associate’s degree or equivalent work experience in Accounting, Finance, Business Administration, or a related field.
• 4+ years of accounts payable or accounting operations experience.
• Strong understanding of accounts payable processes, invoice workflows, and payment procedures.
• Experience reviewing invoices, coding, approvals, and payment documentation.
• Strong attention to detail and organizational skills.
• Intermediate proficiency in Microsoft Excel and Adobe.

Preferred

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience supporting AP automation tools, workflow systems, or financial system implementations.
• Experience in healthcare, insurance, or multi-entity environments preferred.
• Knowledge of month-end close procedures, reconciliations, and accrual processes preferred.
• Experience with Microsoft Dynamics GP

ADDITIONAL SKILLS

• Demonstrates strong analytical, organizational, and problem-solving skills.
• Maintains a high level of accuracy, attention to detail, and accountability.
• Communicates effectively with vendors, team members, and leadership.
• Demonstrates strong time management and prioritization skills in a deadline-driven environment.
• Adapts effectively to changing business needs, priorities, and operational demands.
• Works collaboratively across departments and supports a team-oriented environment.
• Demonstrates initiative in identifying process improvements and workflow efficiencies.
• Maintains confidentiality and professionalism when handling sensitive financial information.

PHYSICAL REQUIREMENTS

Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances.

Required to stand, walk, and sit; talk or hear, both in person and by telephone; use hands to finger, handle or feel objects or controls; reach with hands and arms. Regularly required to stoop, kneel, bend, crouch and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.