Capital Waste Services→
HR & Compliance Specialist (DOT Focus) at Capital Waste… · Columbia
Skills
Job Description
Description
About Capital Waste Services
At Capital Waste Services (CWS), we are committed to delivering reliable, customer-focused waste collection services across our communities. Our team members are the foundation of our success, and we pride ourselves on fostering a supportive, high-integrity work environment where people can grow and thrive.
Position Summary
The HR & Compliance Specialist (DOT Focus) is responsible for supporting Human Resources operations with a primary emphasis on DOT compliance, driver qualification management, and regulated onboarding. This role also supports benefits administration, HRIS (Paylocity), employee onboarding, and training coordination across a multi-location, safety-sensitive workforce.
The ideal candidate has hands-on experience maintaining Driver Qualification (DQ) files, supporting DOT drug and alcohol compliance, administering group benefits, and working collaboratively with operations, safety, and management teams to ensure compliance and a smooth employee experience.
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Key Responsibilities
DOT & Driver Compliance
- Maintain and audit Driver Qualification (DQ) files in accordance with FMCSA and DOT regulations
- Track and manage driver credentials, including CDL status, medical cards, MVRs, prior employment verifications, and annual reviews
- Coordinate DOT drug & alcohol testing, including pre-employment, random, post-accident, and reasonable suspicion testing
- Support compliance with company Drug & Alcohol and Safety policies and ensure documentation accuracy
- Assist with DOT-related audits and compliance reviews
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Onboarding & Training (Safety-Sensitive Roles)
- Coordinate onboarding for DOT-regulated and non-DOT employees
- Ensure all DOT onboarding documentation is completed prior to performing safety-sensitive functions
- Support and track new-hire safety and DOT training, including Hours of Service (HOS) and drug & alcohol awareness
- Maintain accurate onboarding and training records
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Benefits & HR Administration
- Assist with group benefits administration, including enrollments, changes, and terminations
- Serve as a point of contact for employee benefits questions and vendor coordination
- Support open enrollment and benefits communications
- Maintain accurate employee records in Paylocity and ensure data integrity
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HRIS & Cross-Functional Collaboration
- Utilize Paylocity for employee records, onboarding, and HR administration
- Collaborate with Operations, Safety, Managers, and Vendors to resolve HR and compliance matters
- Support HR reporting, recordkeeping, and internal controls
- Assist with additional HR initiatives and administrative duties as assigned
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Qualifications
Required
- 2+ years of HR experience with DOT compliance and driver qualification exposure
- Hands-on experience maintaining Driver Qualification (DQ) files
- Working knowledge of DOT/FMCSA regulations related to drivers
- Experience supporting benefits administration and group insurance
- Proficiency with HRIS systems; Paylocity experience strongly preferred
- Strong attention to detail and ability to identify documentation errors
- Ability to collaborate across departments in a fast-paced environment
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Preferred
- Experience in transportation, waste, logistics, or field-based operations
- Familiarity with DOT audits or compliance reviews
- Associate’s or Bachelor’s degree in Human Resources, Business, or a related field
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Work Environment
- Office-based role with frequent interaction with operations and safety teams
- Fast-paced, compliance-driven environment supporting safety-sensitive employees
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Why Join Capital Waste Services, LLC
- Stable and growing organization in the environmental services industry
- High-impact role supporting safety, compliance, and employee experience
- Collaborative HR team with cross-functional exposure
- Competitive compensation and benefits