Administrative Assistant at Calista Brice LLC in Tacoma, WA

Summary: Calista Brice LLC is a subsidiary of Calista Corporation, focusing on construction and environmental solutions. The Administrative Assistant will provide professional front desk and administrative support to ensure efficient day-to-day office operations, including greeting visitors, managing correspondence, and processing invoices. Responsibilities: - Greet and assist visitors, ensuring they are welcomed professionally and directed to the appropriate location or contact - Answer, screen, and route incoming phone calls in a courteous and professional manner - Perform general office duties, including copying, scanning, filing, data entry, and document management - Collect, sort, and distribute daily mail, packages, and deliveries - Process invoices, including scanning, filing, and maintaining electronic and hard-copy records - Manage the flow of overhead invoices from the AP email inbox to OnBase for coding and processing - Assist with credit card reconciliation and related administrative support functions - Schedule conference rooms and coordinate meeting setup as needed - Order, maintain, and track inventory of office and kitchen supplies - Perform errands and deliveries in support of daily business operations - Maintain organized and accurate records in accordance with company procedures - Work in a constant state of alertness and in a safe manner - Perform other duties as assigned Required Qualifications: - High School Diploma or equivalent required - Valid state driver's license and ability to operate a vehicle in accordance with the Company's Driving Policy - Ability to pass a drug test, driving and background screening - Basic knowledge of administrative and accounting principles, practices, and procedures - Working knowledge of office systems, processes, and administrative best practices - Ability to maintain confidentiality and handle sensitive information with discretion and professionalism - Ability to work effectively in a Native Corporation multi-business environment - Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint - Ability to use collaboration and communication tools such as Microsoft Teams and Zoom - Strong verbal and written communication skills with the ability to interact professionally with employees, clients, vendors, and business partners - Strong organizational, time management, and prioritization skills with the ability to manage multiple tasks and deadlines - Accurate data entry skills with strong attention to detail - Ability to adapt to changing priorities, workflows, and business needs in a fast-paced environment - Familiarity with document management systems and electronic filing practices - Strong customer service skills with a professional and service-oriented approach - Ability to follow verbal and written instructions and complete assignments efficiently and accurately - Ability to work independently with minimal supervision while appropriately escalating issues when necessary - Ability to operate a motor vehicle in a safe and responsible manner Preferred Qualifications: - Associate's or bachelor's degree in Business Administration, Office Management, or a related field preferred - One (1) year or more of previous experience in an administrative support, receptionist, or office coordination role preferred Required Skills: Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Teams, Zoom, Data Entry, Document Management, Invoice Processing, Credit Card Reconciliation, Office Administration, Driving Benefits: Competitive wages and bonus programs, Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies., Tuition reimbursement, Safety Gear Allowance: $350.00 in reimbursement annually, Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums., FSA health care and/or dependent care/HSA with HDHP, Dental and Vision Insurance, Employee Assistance Program for you and your family, Company paid Life Insurance, AD&D, & LTD, Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance, Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.), 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year., 401(K) match at $0.50 on the dollar up to 6% of your contribution.