TEMPORARY PORTFOLIO AND REVIEW ASSISTANT at California… · Valencia

The Temporary Portfolio and Review Assistant provides logistical, clerical, and communications support to Admissions Office staff throughout the application and portfolio review season. Reporting to the Admissions Recruitment and Review Coordinator, the Assistant’s primary duties include logging digital and physical portfolio and audition materials in Slate, communicating with applicants about receipt of those materials, and supporting zoom and in person reviews.

Qualifications

RESPONSIBILITIES:

 Manage digital portfolio submissions in Slate.

 Assist in facilitating reviews of applicant portfolios by sharing applicant materials via video

conference, providing applicant information to reviewers, and transcribing comments and

feedback.

 Respond to email inquiries from students related to submission of application and portfolio

materials.

 Re-package and return portfolios to applicants.

 Answer telephones, alphabetical filing, data entry and photocopying.

REQUIREMENTS:

 Excellent organizational skills and ability to be detail-oriented

 Ability to take and follow directions

 Ability to work with a broad range of personalities

 Ability to maintain strict confidentiality

 Ability to troubleshoot basic audio/visual equipment

 Computer experience (Mac) with knowledge of data entry and strong typing skills

 Experience with Slate (or other CRM) and Microsoft Excel desired

 High school graduate or high school proficiency

This is a temporary, full-time position. Anticipated length of the work assignment will be January 3

through March 11.

Application instructions

This position is available immediately. If you are interested, please follow the interfolio prompts to apply

Equal opportunity

California Institute of the Arts shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, national origin, protected veteran status, disability, or any other status protected under federal, state, or local law.