Chief of Staff - Growth at Buspatrol in Florida

Chief of Staff – Growth - Location: Florida - Schedule: Full-time - Travel: 35% + (customer meetings, internal offsites, key events) - Manages Others: No Job Overview The Chief of Staff to the Chief Growth Officer is a trusted right hand and execution partner to the CGO, focused on organizational support, executive follow-through, and operational flow rather than direct selling. This role is designed for someone who has organizationally supported a highly busy, highly visible executive (business or political) and knows how to manage priorities, information flow, and stakeholder follow-ups in a fast-paced, high-growth environment. You will: - Keep the CGO in sync with the organization by tracking decisions, owners, and follow-ups and ensuring they are executed. - Shape and manage the CGO’s schedule and “flow of traffic” so their time is spent on the highest-impact activities. - Coordinate organizational and logistical syncs, offsites, and gatherings related to growth. - Prepare the CGO for key internal and external meetings with concise briefings and ensure clear, timely follow-up. You will act as an orchestrator and integrator, ensuring the right people are prepared, aligned, and accountable around the CGO’s priorities across Sales, Marketing, Customer Success, Finance, Product, and Operations. Key Responsibilities 1. Organizing, Planning, and Operating Rhythms - Partner with the CGO to define and maintain annual and quarterly growth priorities, including key initiatives and focus areas. - Own and run the CGO’s operating cadence (e.g., leadership meetings, MBRs/QBRs, weekly growth huddles, 1:1s), ensuring agendas, materials, and attendees are aligned to current priorities. - Translate strategic priorities into clear action plans with owners, timelines, and checkpoints; track progress and surface risks, blockers, or trade-offs. - Prepare briefing materials and talking points for Board, executive, and high-stakes internal and external meetings. - Maintain a high-level view of key relationships with agencies, school districts, partners, and internal stakeholders, ensuring the CGO is prepared and follow-ups are closed — without acting as the primary salesperson. - Serve as an organizational extension of the CGO, helping prioritize where they spend their time and shaping the schedule to reflect strategic priorities while minimizing context switching. - Conduct pre-briefs and debriefs for key meetings; capture and track decisions, action items, and follow-ups, ensuring owners are clear, accountable, and reporting back. - Partner closely with any executive assistant support and act as a filter and “traffic controller” for inbound requests, routing items to the right leaders and protecting the CGO’s focus 3. Cross-Functional Coordination & Growth Logistics - Plan, coordinate, and facilitate organizational syncs and gatherings related to growth (e.g., revenue leadership offsites, growth summits, workshops, key customer or partner events). - Design and run effective meetings, including agendas, materials, facilitation support, and clear outcomes. - Act as a connector across Revenue, Product/Technology, Operations, Marketing, and Finance to ensure information flows smoothly and teams are aligned on priorities. 4. Communications and Alignment - Draft and refine clear, concise internal communications on behalf of the CGO (updates, org changes, priorities, recognition). - Ensure alignment across revenue and growth leadership on goals, metrics, and initiatives; proactively identify and address misalignments. - Support organizational design, headcount planning, and hiring discussions by coordinating inputs, synthesizing perspectives, and driving follow-through on decisions. Qualifications - 7+ years of experience in roles such as Chief of Staff, Executive Officer, Senior Executive Assistant with elevated responsibilities, Business Operations Specialist/Sr. Associate, or similar roles supporting C-level or other highly visible leaders (business or political). - Demonstrated experience organizationally supporting a highly busy, highly executive leader, managing competing priorities, complex calendars, and sensitive information. - Proven track record of driving follow-through on executive decisions and actions across multiple teams and stakeholders. - High level of comfort and capability in communicating with executive stakeholders across multiple business units - Exceptional organization, project management, and time management skills; able to keep many moving pieces aligned without letting details slip. - Strong written and verbal communication skills; able to turn complex, cross-functional input into concise, executive-ready messages. - Ability to travel frequently, sometimes on short notice. - High degree of judgment, discretion, and emotional intelligence; comfortable handling confidential information and navigating sensitive situations. - Comfortable engaging with go-to-market, operations, and growth-oriented teams; prior exposure to B2B, public sector/government, or technology-enabled solutions is a plus but not required. - Bachelor’s degree required; advanced degree (MBA or similar) a plus but not mandatory. Why BusPatrol? Who We Are At BusPatrol, safety isn’t just a priority — it’s our mission. As the nation’s most trusted school bus stop-arm technology solution, we serve over 350 school districts, protecting nearly 2 million students across 30,000 buses. Every day, millions of children rely on school buses to get to and from school safely, yet reckless drivers continue to put them at risk. As a technology company with a unique focus on public safety, we use cutting-edge AI, machine learning, and telematics to improve school bus safety. Our all-in-one safety program equips school bus fleets with AI-powered cameras, cloud-based data management, and an integrated software platform to capture and process stop-arm violations. Our safety programs foster accountability and reduce dangerous driving behavior in communities across the country. By partnering with school districts, municipalities, and law enforcement, we make safety solutions more accessible and effective, ensuring that every child’s journey to and from school is as safe as possible. What We Offer When you join BusPatrol, you are not just taking a job. You are joining a mission-driven team dedicated to making a real impact. We offer: - Competitive salary and benefits package - Unlimited PTO - A purpose-driven career, working to protect children and improve public safety - The occasion to participate in BusPatrol’s culture of safety, learning, and teamwork - A team of innovators, committed to leveraging AI and smart technology for social good Be Part of Something Bigger We are looking for a passionate and dedicated team member to help us make roads safer. This is a meaningful opportunity to contribute to a mission-driven company that is using technology to create real change. At BusPatrol, we foster an inclusive and diverse environment built on integrity, collaboration, and innovation. If you are ready to be part of a team that is deeply committed to safety and community impact, we would love to hear from you. Together, we can protect students, hold drivers accountable, and build a safer future for all. We are looking for a valued member of the BusPatrol team to assist us in our quest to improve children’s safety. This is an important role for us and a great opportunity for the right candidate. Our environment is inclusive, diverse, ignited, built on integrity, and deeply committed.