Facilities & Maintenance Specialist at BUILD IT · Mississau…

About Us

BUILD IT is a full-service general construction company with offices in Mississauga, ON and Calgary, AB.

We’ve helped hundreds of world-class brands and businesses build iconic destinations that reflect their vision and purpose — from storefronts that invite customers in, to workplaces that inspire teams to perform, to cultural spaces that truly stand apart.

Our team combines strategic thinking, construction expertise, and exceptional execution to bring bold concepts to life with precision and impact.

Take a look at our website www.buildit.ca to know more about us.

Position Overview

The Facilities & Maintenance Specialist is a hands-on, high-ownership role responsible for the full lifecycle of maintenance operations—from coordinating service requests, estimating, to overseeing execution on-site.

 

This role goes beyond scheduling. The incumbent will own work orders, vendor coordination, preventative maintenance programs, and client relationships, ensuring seamless delivery, quality control, and operational efficiency across all service work.

Key Duties/Responsibilities

Work Order & Project Ownership

• Own the full lifecycle of work orders and service projects—from intake to completion
• Plan, estimate, schedule, and execute maintenance work across multiple sites
• Review scopes, RFQs, POs, invoices, and service documentation

Vendor & Subtrade Management

• Source, coordinate, and manage vendors and subtrades
• Ensure clear scope alignment, competitive pricing, and quality delivery
• Build strong relationships with reliable service partners

Client & Stakeholder Communication

• Act as a key point of contact for clients
• Provide proactive updates and ensure strong service experience
• Coordinate across internal teams, site staff, and vendors

Quality Control & Site Presence

• Conduct site visits to verify progress, safety, and quality
• Perform post-work inspections and ensure minimal rework
• Maintain a visible and professional presence on-site

 

Financial & Operational Support

• Own the estimating, quoting, and budgeting process
• Support invoicing, AR/AP coordination, and cost tracking
• Monitor timelines, risks, and performance metrics

 

Process Improvement

• Help standardize workflows and improve operational efficiency
• Contribute to SOP development and scalable processes
• Support adoption of systems and tools (e.g., Spectrum, tracking systems)

Who You Are:

• You have 3–5+ years of experience in facilities, maintenance, construction, or service operations
• You are hands-on and solutions-oriented—you don’t wait for problems, you anticipate and resolve them
• You are comfortable managing multiple work orders, vendors, and priorities simultaneously in a fast-paced environment
• You have a solid understanding of building systems, maintenance practices, and trade coordination
• You are confident in estimating, quoting, and managing costs
• You bring strong communication skills and are comfortable working directly with clients, vendors, and internal teams
• You are highly organized and detail-oriented, with strong follow-through
• You are comfortable working both in-office and on-site, with flexibility for after-hours coordination 
• You are adaptable and open to learning new systems and tools (e.g., Spectrum or similar platforms)

Our organization may use automated tools, including artificial intelligence (AI) or algorithm-assisted systems, to support the initial review of applications. These tools are used only to assist our recruiters and hiring managers; all hiring decisions include meaningful human involvement and final review.

Maintain It is an equal opportunity employer. We actively encourage applicants from all backgrounds, including those with disabilities. Accommodations will be provided upon request for candidates participating in all phases of the hiring process.