Administrative Assistant to Vice-President,… at Bruder… · Ottawa

POSITION TYPE : Permanent, Full-time, Day, 75 hours / pay period, 1.0 FTE SALARY SCALE : $70,440 to $81,650 annually

Why should I join Bruyère Health?

At Bruyère Health, we're much more than a health organization; we're a true community built on respect, compassion, accountability, collaboration, and learning. If you're passionate about making a difference and are ready to be part of something bigger than yourself, join us. Come and work at Bruyère Health, where compassion and innovation meet to make each life better.

What is in it for me?

• Competitive benefits program
• Defined benefit pension plan (when applicable)
• Wellness program and on-site gyms
• Employee perks program
• Mental health support through our Employee and Family Assistance Program
• Professional development and learning opportunities

What would my role be?

Reporting to the Vice-President, Strategy, Quality & Performance, you will provide confidential executive administrative and project management support to the Vice-President, while also assisting reporting Directors and Managers. You will plan, organize, and execute a wide range of operational and administrative activities to support departmental objectives.

You will be expected to maintain a high level of professionalism and discretion, demonstrate strong organizational acumen, and ensure a thorough understanding of institutional policies and procedures. You will exercise considerable independent judgment and problem-solving skills to effectively manage both routine and unforeseen priorities. You will work both independently and collaboratively as part of a team to successfully accomplish assigned responsibilities.

How do I qualify?

Required:

• Three (3) years of Community college diploma in Business Administration, Communications Management, or Executive or other relevant field or equivalent combination of experience, education and training
• Minimum of three (3) years of experience in an office environment providing administrative support to senior or executive level management, preferably in positions within a health care environment
• Experience in providing committee support, including taking formal committee
• Experience in project management, including support and coordination

Preferred:

• Project management certification or experience
• Fluent in French and English

What skills should I possess to succeed in the role?

• Sound judgment and problem-solving skills to address routine and non-routine issues
• Tact, discretion, and initiative in handling sensitive and confidential information and situations
• Strong organizational acumen with outstanding coordination, organizational, and time management skills, including the ability to multi-task, prioritize competing demands, and manage workload to meet tight deadlines
• Outstanding accuracy and impeccable attention to detail
• High level of initiative, flexibility, and ability to adapt to changing priorities
• Advanced oral and written communication skills, with the ability to compose, edit, and manage professional correspondence
• Excellent interpersonal and relationship-building skills, with strong teamwork and collaboration abilities
• Demonstrated ability to work effectively with minimal supervision, both autonomously and as part of a team
• Ability to compose, edit, and triage correspondence, and interpret information to ensure timely follow-up to inquiries
• Strong analytical and critical thinking skills, with the ability to interpret information and accurately summarize key insights
• Demonstrated client-centered and service-oriented approach
• Ability to work effectively with a diverse range of stakeholders, including senior leadership, staff, external partners, and community members
• Advanced computer proficiency (e.g., Office 365, SharePoint, Adobe) to support administrative, analytical, and reporting functions

About Bruyère Health

Bruyère Health is Eastern Ontario’s leading health organization specializing in aging, rehabilitation, and care for those with multiple complex medical conditions. We bring together compassionate, person-centered care with world-class research to maximize quality of life for those we care for and their loved ones.

Bruyère Health has a proven history of addressing gaps in our health system with compassion, innovation, and courage. Today, as an academic health sciences center, we are training the next generation of health professionals to see—and take action on creating—a better health system for all.

Additional Information

*Please note that applications received after the closing date will not be considered.

This posting is intended to fill an existing vacancy.

All applicants must provide a recent CV, and a cover letter that clearly indicates that they meet the required qualifications. Copies of your degrees and certifications, if applicable, in one of Canada’s official languages must also be included. Please note that any inaccuracies in the information provided may result in your application being rejected.

Please note that the pre-screening questions must be submitted by all applicants as part of the application process and that answers are for information purposes only and will not disqualify internal candidates from competitions provided that the candidate meets the required qualifications of the position as per the posting.

Bruyère Health uses artificial intelligence to screen and assess answers provided by applicants. All applications received are subsequently reviewed by a member of our team. The information received, including that which is reviewed and analyzed by artificial intelligence, is used and stored in a secure environment and in accordance with Bruyère Health’s privacy policy PHIL 04 - Privacy and Confidentiality of Personal Information.

Bruyère Health promotes the principles of diversity and inclusion and adheres to the Employment Equity Act and Accessibility for Ontarians with Disabilities Act. Bruyère Health is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner.

All Bruyère Health employees are required to provide proof of full vaccination for all identified communicable diseases as per our Communicable Diseases: Health Surveillance and Management policy.

An acknowledgement of receipt will be sent following the submission of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

The next step is yours, apply now!

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