Coordinator, Graduate & Post Doctoral Success at Brock… · St.…

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Post End Date:

June 3, 2026 at 11:59 PM

This job advertisement is to fill an existing vacancy in the Administrative Professional (Employee Group)

Please note: This is a fixed term contract expected to conclude August 2027

About the Role:

Reporting to the Manager, Graduate Funding Operations, the Coordinator, Graduate & Post Doctoral Success supports graduate and postdoctoral success by coordinating equitable and inclusive scholarship initiatives, enhancing engagement programs, and strengthening award administration. The incumbent collaborates with university partners to identify and remove EDI barriers, develops new funding opportunities for underrepresented groups, and provides tailored support to students and postdoctoral scholars applying for internal and external awards. The Coordinator, Graduate & Post Doctoral Success also oversees mentorship, leadership, and internship programs; coordinates professional development initiatives; and works closely with faculty to support individualized development planning. Additionally, the incumbent facilitates scholarship processes, policies, and adjudication activities, ensures compliance with complex funding regulations, liaises with external agencies, and conducts ongoing data analysis to inform best practices and promote award excellence.

The Coordinator, Graduate & Post Doctoral Success will:

• Understand EDI requirements of external scholarship granting agencies and work with graduate students and Postdoctoral Scholars to enhance applications;
• Research external scholarships opportunities and conduct personalized meetings with graduate students and Postdoctoral Scholars to connect them with opportunities that align with their academic /career pathway profile;
• Maintain general knowledge of all funding agencies applicable to Graduate Students and Postdoctoral Scholars;
• Administer applications for external research awards, including assessing transcripts, preparing application files for adjudicators and posting awards to student financial accounts;
• Develop a postdoctoral support program that provides enhanced opportunities, consistent practices and engaging experiences for postdoctoral fellows;
• Oversee Internship programs cycles, from application through implementation;
• Ensure graduate students and postdoctoral scholars have access to campus-wide, relevant professional development programming;
• Support the design and implementation of graduate and postdoctoral professional development mentorship models;
• Collect feedback from graduate students postdoctoral scholars to ensure programming is effective and adjust when appropriate;
• Develop, recommend, and support the implementation of policies, procedures, and processes to enhance scholarship awarding, support enrollment objectives, and improve University operations;
• Liaise with external agencies regarding external scholarships and awards;
• Administer internal award programs, including confirming student eligibility and interpreting complex rules, regulations, and policies;
• Perform on-going environmental scans to monitor, track, and investigate institutional comparators to identify best practices and trends in graduate and postdoctoral award excellence.

Key Skills and Experience:

• Graduate Degree in a relevant discipline or the equivalent combination of education and experience would be considered;
• Experience in student service and/or engagement, mentoring, and success roles, in a post-secondary environment;
• Familiarity and/or experience building onboard programming and evaluating effectiveness;
• Demonstrated knowledge of University governance, administrative guidelines, as well as external regulations, policies and procedures that impact Universities;
• Advanced skills in MS Office 365 (including MS Word and Excel) and Student Information Systems;
• Proven ability to deal with sensitive and complex situations, ensuring confidentiality;
• Knowledge of the Brock graduate student experience, programs, services, scholarships and professional development;
• Promotes and embodies inclusivity and respect within the workplace and community;
• Strong communication skills with the ability to build rapport, credibility, and effective working relationships;
• Customer-focused, with the ability to respond promptly, resolve issues, and maintain professionalism and diplomacy;
• Strong organizational, planning, and time-management skills; able to prioritize, manage competing demands, and meet deadlines;
• Experience applying creativity, innovation, and data-informed approaches to improve work practices;
• Strong analytical and problem-solving skills, including navigating conflicting policies;
• Excellent project management and coordination skills.

Salary and Total Rewards:

• Job Grade K, Salary Scale ($62,115-99,384);
• Target Hiring Range: $62,115-$63,000*
• This is a fixed term contract position that includes:
• Health & Dental Benefits: Comprehensive extended health, dental, and vision coverage.
• Pension Plan: Enrollment eligibility in the Brock University Pension Plan.
• Vacation: Up to 3 weeks per year, in addition to university holidays.
• Flexible Work Arrangements: Hybrid work schedule available.

*The final salary is based on experience, internal equity, and budget considerations within the target hiring range.

We are committed to offering flexible work arrangements where possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as needed. Brock University is committed to creating a respectful and equitable workplace. We strive to foster a culture of diversity and inclusion in our work and learning environments. We welcome applications from all qualified individuals and actively encourage applications from women, people with disabilities, members of the 2SLGBTQIA+ community, Indigenous Peoples, people who identify as Black, African and/or Caribbean, as racialized and/or as from ethnic and cultural minority groups, and other underrepresented demographic groups at Brock and in the Niagara region. Brock also recognizes intersectionality and the interconnected identities, histories, and experiences of these aforementioned groups.We are committed to inclusive and barrier-free recruitment, and we accommodate the needs of applicants throughout all stages of the recruitment process, as outlined in our Employment Accommodation Policy and consistent with the requirements of the Ontario Human Rights Code. Please contact talent@brocku.ca  if you require a disability related accommodation so we can ensure your participation needs are met.Brock University does not use AI Technology at any stage of the recruitment process.We appreciate all applications received. Candidates that are selected for an interview will be contacted. Learn more about Brock University by visiting www.brocku.ca.