Senior Event Assistant at Bridgemead Consulting in Lagos

Bridgemead Consulting is a holistic and innovative business consultancy that believes in connecting businesses with the right individuals. We are recruiting on behalf of our client, a fast-growing branding, events, and creative solutions company, for the position below:

Job Title: Senior Event Assistant (Decor Planner)
Code: BMC/AC/SEA/001
Location: Lagos
Work Mode: Full Time

Job Summary

The Senior Event Assistant (Decor Planner) will support the planning, coordination, and execution of corporate events, social celebrations, experiential activations, décor installations, and branded event experiences.

The role will coordinate décor, production, vendors, logistics, installations, and on-site execution while working closely with the Event Manager, Creative, Production, Branding, and Client Service teams to ensure projects are delivered according to approved concepts, timelines, budgets, and quality standards.

Key Responsibilities

• Coordinate the planning, preparation, execution, and post-event activities for corporate events, social celebrations, experiential activations, décor installations, and branded experiences.
• Develop and maintain event plans, décor layouts, production schedules, budgets, timelines, checklists, and other relevant project documentation.
• Conduct venue inspections and site assessments to determine space requirements, accessibility, installation needs, logistics, power supply, and safety considerations.
• Liaise with clients, decorators, fabricators, printers, suppliers, production teams, logistics providers, installers, and other vendors to ensure smooth project coordination and delivery.
• Oversee the coordination of décor elements, including backdrops, stages, tablescapes, floral arrangements, props, furniture, lighting, signage, and branded installations.
• Monitor fabrication, printing, branding, décor production, equipment rentals, and other project deliverables to ensure timely completion and adherence to specifications.
• Supervise venue setup, décor installations, branding, production activities, event-day logistics, operations, and post-event dismantling.
• Conduct quality inspections to ensure décor, fabrication, branding, signage, printing, and installations meet approved designs and quality standards.
• Track project budgets, procurement activities, materials, inventory, and resource allocation to ensure cost-effective project execution.
• Coordinate and supervise junior event assistants, vendors, and on-site support teams, ensuring clear task allocation, accountability, and timely delivery.
• Identify and address operational challenges during event planning, setup, and execution, escalating significant issues to Management when necessary.
• Maintain accurate project documentation, vendor records, progress reports, event records, and post-event evaluations.
• Ensure all event activities comply with approved project requirements, organisational standards, venue regulations, and health and safety procedures.
• Recommend improvements to décor execution, vendor management, event logistics, production processes, and overall project delivery.
• Perform other related duties as assigned by Management.

Qualifications & Professional Experience

● Bachelor's Degree in Event Management, Hospitality Management, Business Administration, Marketing, Project Management, or a related field.

● Minimum of 3–5 years' experience in event coordination, décor planning, project management, experiential marketing, or a similar role.

● Previous experience coordinating corporate events, luxury social events, exhibitions, activations, décor installations, or branded experiences.

● Experience within event management, branding, hospitality, production, advertising, or creative industries will be an added advantage.

Core Skills & Functional Competencies

● Strong practical knowledge of event planning, décor coordination, production, logistics, venue management, and on-site execution.

● Strong understanding of décor styling, space planning, furniture placement, backdrops, floral elements, props, lighting, and event presentation.

● Ability to interpret and execute approved event concepts, décor plans, layouts, branding specifications, and production requirements.

● Working knowledge of fabrication, printing, signage, branded installations, décor production, and event setup.

● Strong vendor and stakeholder coordination skills, particularly with decorators, fabricators, printers, suppliers, logistics providers, and production teams.

● Strong project coordination and organisational skills, with the ability to manage multiple deliverables, timelines, budgets, and priorities.

● Working knowledge of procurement, quotation comparison, material sourcing, inventory, and resource management.

● Proficiency in Microsoft Office Suite and Google Workspace for project tracking, documentation, budgeting, and reporting.

● Familiarity with project management tools such as Trello, Asana, ClickUp, Monday.com, or similar platforms.

● Strong quality-control, problem-solving, and decision-making abilities during event preparation and live execution.

● Strong leadership and coordination skills with the ability to supervise junior team members and on-site teams.

● Excellent communication, client management, attention to detail, and time-management skills.

● High level of accountability, initiative, professionalism, adaptability, and sound judgment.

● Willingness to work evenings, weekends, public holidays, and extended hours based on event schedules and travel locally

● Willingness and ability to travel locally for venue inspections, client meetings, production activities, installations, and event execution.

General Conditions

Remuneration: ₦300,000 – ₦500,000

Work Location: In person