Executive Assistant at Bridgemead Consulting in Lagos

Job Title: Executive Assistant

Location: Ikoyi, Lagos

Work Mode: Full Time

Work Hours: 8 am-6 pm; Monday-Friday

Job Summary:

We are seeking an Executive Assistant who will serve as a highly organized, proactive, and detail-oriented professional to provide strategic and administrative support to the CEO within a fast-paced construction environment.

The role serves as a strategic partner to the CEO, managing complex schedules, coordinating high-level projects, facilitating communication across internal and external stakeholders, and ensuring the smooth execution of day-to-day operations. The ideal candidate will possess a Bachelor's degree in Law (LL.B.), bringing strong analytical, legal drafting, documentation, and critical thinking skills to support executive decision-making, contract administration, and corporate correspondence.

Key Responsibilities

• Manage the CEO’s calendar, including meetings, site visits, appointments, and other commitments, ensuring effective scheduling, prioritization, and time management.
• Coordinate internal and external meetings by preparing agendas, recording minutes, tracking action points, and following up to ensure timely completion.
• Serve as a key liaison between the CEO and internal teams, contractors, consultants, legal advisers, regulators, clients, and other external stakeholders.
• Prepare, review, and manage correspondence, reports, presentations, contracts, and official documents, ensuring accuracy, professionalism, and proper documentation.
• Support the CEO in reviewing contracts, legal correspondence, and corporate documents by coordinating with internal and external legal advisers where required.
• Coordinate project activities by monitoring timelines, tracking deliverables, and facilitating effective communication between office and site teams.
• Coordinate travel arrangements, accommodation, transportation, and other logistics for site visits, inspections, meetings, and business trips.
• Maintain organized and up-to-date filing systems for contracts, legal documents, project records, approvals, and executive documentation, ensuring confidentiality and easy retrieval.
• Monitor incoming emails, calls, requests, and correspondence, prioritizing urgent matters and ensuring timely responses, follow-ups, or escalation where necessary.
• Prepare reports, dashboards, and management updates covering project progress, financial summaries, operational activities, and other key business information.
• Handle sensitive and confidential information with discretion while proactively anticipating the CEO’s needs and supporting the smooth and efficient flow of daily operations.
• Other responsibilities as assigned by the CEO.

Qualifications and Professional Experience

• Bachelor’s degree in Law, Business Administration, Management, or a related field.
• Call to the Nigerian Bar (B.L.) is an added advantage .
• Minimum of 3–5 years experience in an Executive Assistant or senior administrative role.
• Experience working in a construction, engineering, or project-based environment is an added advantage.
• Proven experience supporting senior executives or management teams.
• Strong understanding of office management and administrative best practices.

Core Skills and Functional Competencies

• Strong organizational and time management skills
• Excellent verbal and written communication skills
• High level of discretion and confidentiality
• Strong attention to detail and accuracy
• Ability to multitask and manage competing priorities
• Proactive problem-solving and decision-making ability
• Strong interpersonal and stakeholder management skills
• Ability to work under pressure in a fast-paced environment
• Adaptability and flexibility
• High level of professionalism and reliability
• Working Knowledge Requirements:
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Familiarity with project coordination tools (e.g., MS Project, Trello, Asana)
• Basic understanding of construction processes and project lifecycles
• Ability to interpret basic project documents, reports, and schedules
• Experience with document management and filing systems
• Knowledge of calendar and email management tools
• Familiarity with procurement and contract documentation processes
• Strong reporting and documentation skills .

General Conditions

• Remuneration: N 650,000 - N800,000

Pay: ₦650,000.00 - ₦800,000.00 per month

Work Location: In person