Site Safety and Operations Coordinator at Boys & Girls… · Hayward

Title: Site Safety and Operations Coordinator
Organization: Boys and Girls Clubs of San Leandro
Location: School–based Site
Department: Programming

Reports to: Program Manager

Direct Reports: None
Exempt Status: Non-Exempt

Position Type: Full-Time, On-Site

Compensation: $23-$30/hr

Position Overview:

The Site Safety & Operations Coordinator (SSOC) is a key leader in fostering a safe, structured, and welcoming after-school environment for youth and staff. This role ensures smooth daily operations by overseeing safety protocols, managing site logistics, and supporting staff in upholding the highest standards of care. Through proactive training, incident response, and collaboration with school and organizational leadership, the SSOC plays a vital role in creating an environment where students can learn and thrive.

This position is central to the BGCSL’s mission by ensuring that safety and operational excellence are seamlessly integrated into the program. By maintaining compliance, training staff in emergency procedures, and strengthening site security, the SSOC helps sustain a program where students feel secure and supported, allowing them to fully engage in enriching after-school experiences.

What makes this role unique is its dynamic blend of safety leadership, hands-on operational management, and staff development. The SSOC not only ensures compliance and emergency readiness but also plays a key role in coaching staff and fostering a culture of safety. This is a role for a proactive, solutions-oriented individual who thrives in a fast-paced environment and is passionate about creating a safe and structured space for youth development.

Essential Functions:

• Daily Operations & Compliance: Oversee daily site operations, ensuring adherence to BGCSL, School Site, and District policies while maintaining a structured and efficient environment.
• Safety Protocols & Emergency Preparedness: Implement and lead safety procedures, conduct regular drills, and work closely with the Director of Club Safety and Operations to align on best practices.
• Incident Management & Reporting: Investigate, document, and implement corrective actions for safety incidents while ensuring compliance with safety standards through monthly inspections.
• Staff Training & Development: Lead onboarding, ongoing training, and certification programs for staff in collaboration with Learning & Development and HR, ensuring CPR and first aid compliance.
• Student & Facility Oversight: Manage student enrollment, class assignments, and check-in/out processes through MyClubHub while ensuring a safe, organized, and functional site environment.
• Regulatory Compliance & Documentation: Maintain accurate safety records, incident reports, and compliance documentation while coordinating with school administration for facility access and resources.
• Collaboration & Communication: Provide regular updates to leadership on safety improvements and operational needs while partnering with district safety teams to align protocols and best practices.
• Culture of Safety & Teamwork: Foster a proactive, safety-focused environment where all staff are engaged in maintaining security, order, and student well-being.

Our Values in Action:

Transformative Leadership: We aspire to transform possibilities into probabilities. By embodying emotional intelligence, vulnerability, and empathy, we foster positive change with humility, authenticity, and continuous self-improvement.

• What that looks like in this role: Leading with empathy and authenticity, creating a safe, supportive, and collaborative environment for staff and youth. Empowering and mentoring YDPs, providing strong onboarding, training, and ongoing development. Continuously improving safety and operations, approaching challenges with adaptability and a solutions-focused mindset.

Resilience: We approach every situation with a growth mindset, demonstrating flexibility and courage, reframing challenges as opportunities. We acknowledge our current state, embrace change, and adapt as needed, maintaining a solutions-oriented approach throughout our growth journey.

• What that looks like in this role: Leading with adaptability and a growth mindset, turning challenges into opportunities for improvement. Staying solutions-focused and flexible, adjusting to changing needs while ensuring safety and efficiency. Maintaining confidence and composure under pressure, guiding the team through unexpected situations.

Youth Centered Approach: Every organizational action or maneuver is designed to directly impact and benefit the youth we serve. We value and prioritize the youth perspective, making decisions with a focus on their needs and well-being, rather than adult convenience.

• What that looks like in this role: Prioritizing the safety, well-being, and experience of youth, ensuring all operations support their growth and success. Making decisions with a youth-first mindset, creating a safe, engaging, and supportive after-school environment. Advocating for youth needs, collaborating with staff to implement policies and practices that benefit them directly.

Required:

• Experience: At least two years of experience working with school-aged youth in an educational or after-school setting (excluding daycare environments).
• Certifications: Current First Aid and CPR certification or willingness to obtain before the start date.
• Commitment: Availability for the entire academic school year, including training sessions and after-school closeout operations.
• Strong communication and interpersonal skills to engage effectively with students, staff, parents, and external partners.
• Excellent organizational skills and attention to detail, with the ability to manage multiple responsibilities simultaneously.
• Ability to work independently with minimal supervision.

Preferred:

• Education: Bachelor’s degree or some college coursework in a relevant field.
• Safety & Operations Experience: Prior experience in site safety, operations, or facility management in an educational or youth development setting.
• Incident Management: Experience in incident investigation, root cause analysis, and reporting, with the ability to communicate safety and operational concerns to leadership and external stakeholders.
• Technical Skills: Familiarity with facility management, safety monitoring, and communication tools (e.g., incident reporting software, scheduling platforms).
• Leadership & Budgeting: Experience managing budgets, prioritizing daily tasks, and balancing short-term needs with long-term safety and operational goals.
• Driver’s License: Valid California driver’s license with a clean driving record.

Work Environment:

The Site Safety and Operation Coordinator will work primarily in a school-based site at the Boys & Girls Club of San Leandro. This role may as needed require flexibility to accommodate organizational events or deadlines. Key aspects of the work environment include:

• Frequently required to stand.
• Frequently required to walk.
• Frequently required to sit.
• Continually required to utilize hand and finger dexterity.
• Occasionally required to climb, balance, bend, stoop, kneel or crawl.
• Continually required to talk or hear.
• Frequently exposure to outside weather conditions.
• Occasionally exposure to bloodborne and airborne pathogens or infectious materials (Communicable diseases in an office environment including COVID-19, common cold, and flu viruses. Negative TB screen required).
• While performing the duties of this job, the noise level in the work environment may vary from location; light to moderate.
• The employee must occasionally lift and/or move more than 50 pounds.

The Boys and Girls Clubs of San Leandro is committed to diversity and inclusion and is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, disability, sex, age, ethnic or national origin, marital status, sexual orientation, gender identity or presentation, pregnancy, genetics, veteran status or any other status protected by state or federal law. We encourage individuals from all backgrounds and experiences to apply. All employment decisions are based on qualifications, merit, and business needs.

The above description is intended to describe the general content and requirements for the performance of this job. It is not an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time, nor does it change your status as an at-will employee. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.