Back Office Executive at Botivax Global · Mumbai(Ma…

BACK OFFICE EXECUTIVE REQUIRED IN MALAD WEST (FULL TIME) - +919326649703. Male candidates preferred.

Role & responsibilities

We are looking for a detail-oriented and organized Back Office Executive to manage billing, inventory/stock records, and day-to-day back-office operations using company software and Microsoft Excel.

The ideal candidate should have good computer knowledge, be proficient in MS Excel, and have strong attention to detail while maintaining accurate billing and stock records.

Key Responsibilities

• Prepare and process customer invoices/bills using company billing or ERP software.
• Maintain accurate records of sales, purchases, stock movement, and inventory.
• Update stock quantities in the software on a regular basis.
• Monitor inward and outward movement of goods and ensure proper documentation.
• Coordinate with the sales, warehouse, purchase, and accounts teams regarding billing and stock-related matters.
• Verify invoices, delivery challans, purchase bills, and other relevant documents.
• Reconcile physical stock with system records and identify discrepancies.
• Prepare daily, weekly, and monthly reports related to sales, billing, and inventory.
• Maintain Excel spreadsheets for stock, sales, purchase, and other operational data.
• Use MS Excel for data entry, sorting, filtering, formulas, VLOOKUP/XLOOKUP, Pivot Tables, and basic reporting.
• Ensure timely and accurate data entry into company software.
• Maintain proper filing and documentation of invoices and other records.
• Follow up on pending billing, stock updates, and documentation.
• Support management with reports and other back-office administrative tasks.

Preferred candidate profile

• Proficiency in MS Excel is mandatory.
• Good knowledge of MS Office, especially Excel and Word.
• Experience with billing, inventory, ERP, or stock management software.
• Good typing and computer skills.
• Strong attention to detail and accuracy.
• Good numerical and analytical skills.
• Ability to maintain and organize large amounts of data.
• Good communication and coordination skills.
• Ability to work independently as well as with a team.
• Ability to identify and resolve basic billing and stock discrepancies.

Educational Qualification

• Minimum 12th Pass / Graduate.
• Candidates with a B.Com, BBA, or relevant commerce/management background will be preferred.

Experience

• 1-7 years of experience in back-office operations, billing, inventory management, stock maintenance, or a similar role.
• Freshers with strong MS Excel skills and a willingness to learn may also be considered.

Preferred Candidate Profile

The ideal candidate should be:

• Responsible and punctual
• Detail-oriented and accurate
• Comfortable working with numbers and data
• Proficient in MS Excel
• Quick to learn new software
• Good at maintaining records and documentation
• Capable of handling multiple tasks and meeting deadlines