Workforce Coordinator at Bird… · Edmonton

Workforce Coordinator Location: Edmonton Workforce Coordinator The Workforce Coordinator plays a key role in ensuring the seamless setup, maintenance, and accuracy of all employee workforce data and payroll records for a large-scale industrial maintenance and turnaround workforce. Supporting the full employee lifecycle—from onboarding to termination—this position ensures that every worker is properly established in company systems, accurately compensated, and fully compliant with payroll and administrative requirements. With annual hiring volumes ranging from 2,000 to 4,000 craft and staff employees, the Workforce Coordinator ensures data integrity, efficient coordination between departments, and a positive employee experience through timely and accurate processing. What You Will Be Working On Employee Setup & Payroll Administration Coordinate new hire setup in payroll systems, ensuring all tax forms, identification, and required documentation are collected and verified prior to start dates. Create and maintain payroll accounts for employees and subcontractors (DSPs), ensuring all information is correctly entered into MDM and other internal systems. Process all pay rate, title, and position changes in Tracker and verify payroll reports for accuracy prior to processing. Ensure payroll coding entered by Talent Acquisition Specialists is accurate and consistent with approved structures. Maintain employee seniority dates and ensure continuity through position or assignment changes. Data Management & Compliance Maintain an accurate and up-to-date employee database, including employment status, job titles, work locations, and pay structures. Draft and issue letters for position changes, DSP amendments, and employment confirmations. Process all employee terminations and ensure accurate final pay and record closure. Support compliance with internal policies and government regulations through meticulous record-keeping and data accuracy. Collaboration & Support Partner with Onboarding and Site Administration teams to ensure new employees are payroll-ready on their first day. Liaise with Accounts Payable to ensure vendor setup (via MDM) and DSP company information are current and complete. Provide ongoing administrative and data support to Payroll, HR, and Workforce Planning teams to improve efficiency and reporting accuracy. What We Are Looking For Post-secondary education in Human Resources, Business Administration, or a related field (or equivalent combination of education and experience). 3+ years of experience in workforce coordination, payroll administration, or HR operations—preferably within an industrial or construction environment. Strong understanding of payroll systems, data integrity, and documentation management. Proficiency with HRIS and workforce tracking tools (e.g., Tracker, MDM, or equivalent). Excellent organizational skills with high attention to detail and accuracy under tight timelines. Strong communication and collaboration skills, with the ability to work effectively across multiple departments and sites. For Those Who Seek to Redefine The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story. What We Believe In We Put Safety First A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership. We Lead With Honesty We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results. We Are Stronger Together Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential. We Are Driven To Do Great Work We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry. We Create Opportunity Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world. At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.