Finance Assistant at BioPhorum in London

Finance Assistant

Company Overview

Established in 2004, BioPhorum is a business-to-business membership organisation that has created an unparalleled environment for life science companies and executives, to collaborate and accelerate progress across the sector. The company uses a subscription model and has created 11 highly targeted “Phorums” (forums) with tailored content across multiple areas including Drug Substance, Drug Development, Fill Finish, Technology Strategy, Supply Chain Resilience, IT, Data and Digital, Advanced Therapy Medicinal Products, Quality, Regulatory, and Sustainability. BioPhorum’s expert facilitators currently lead more than ninety initiatives involving over 7,000 subject matter experts.

BioPhorum has built a diverse and extensive client base of over 150 organisations, including 18 of the 20 largest global (bio)pharmacos. Beyond pharma, BioPhorum has also built relationships with other types of life science organisations, including those that provide services across the outsourced value chain (e.g., CDMOs), and academia.

The Role

• To raise sales invoices and follow up on cash collections on a timely basis

• To process and log all accounts payable transactions, completing appropriate matching and tax review of each invoice

• To process supplier and other payment proposals in line with due dates

• To process and record all bank transactions and entries within the ERP system on a daily basis in an accurate and timely fashion

• To ensure completion of monthly bank reconciliations for multiple bank accounts, investigating and explaining anomalies before independent review and filing

• To ensure completion of monthly reconciliations including trade debtors and trade payables

• To support with processing of employee expense reports on a timely basis, ensuring information is accurate and reviewed for tax and is supported by receipts or equivalent and line manager approval in line with policy

• To assist with monthly close and journal management by being responsible for the accurate completion of entries into the ERP system.

• To assist with month end / year end preparation and procedures and provision of information to auditors

• To perform such other ad hoc responsibilities which may be required from time to time

Essential knowledge, skills, and abilities

• Good standard of education (minimum of good GCSE levels or equivalent in English and Mathematics)

• Experience with an ERP system desirable but not essential (NetSuite an advantage)

Personal Attributes

• Attention to detail with the ability to provide accurate and timely information to a high standard

• Ability to plan, organise and prioritise workload, including coordinating with others and ensuring that statutory and other deadlines are met

• Proactive and diplomatic

• Ability to multitask effectively ensuring timelines are met

• To work as part of a team and independently to deliver a common goal or objective

Location

This is a home-based role with occasional travel requirements, including at least two trips per year within the UK to support the organization’s annual events cycle. Applicants should be able to commit to this travel schedule.