Assistant Property Manager

Summary: BioMed Realty is a leading provider of real estate solutions to the life science and technology industries. They are seeking an Assistant Property Manager to assist in overseeing and coordinating property management, maintenance, and construction activities across their portfolio of properties. Responsibilities: - Assists with overseeing and coordinating property management, maintenance, construction, and work order activities associated with commercial and laboratory tenants - Provides direction and coordination for activities related to the operation and maintenance of laboratory, office, and manufacturing facilities and equipment - Assists in preparing budgets, accruals, variance reporting, timelines, and operational plans to support property management objectives - Maintains organized files, records, schedules, compliance documentation, and related property management data - Supports regulatory and operational compliance with applicable local, state, federal, and company policies and procedures - Participates in frequent communication and meetings with Property Managers, Facility Managers, tenants, vendors, and contractors to coordinate projects and resolve operational matters - Prepares and distributes correspondence, reports, meeting materials, and related documentation - Provides logistical support for on-site and off-site meetings, including setup, coordination, and follow-up activities - Assists with obtaining vendor bids and preparing contracts, consulting agreements, and design agreements using approved templates and vendor information - Assists with assembling and reviewing contract bids, project progress reports, and vendor performance documentation - Conducts weekly property inspections and assists with monthly and quarterly property and asset reviews, including site visits, vendor and tenant meetings, and completion of required reporting - Coordinates tenant access support, including arranging access cards and activating key fobs at multiple properties - Represents the company in interactions with tenants, vendors, contractors, outside agencies, and business partners - Maintains ongoing communication with key clients and contacts to ensure timely follow-up, project completion, and resolution of outstanding items - Assists with rent collection activities, tenant reconciliations, invoice processing, and coordination with property accounting and accounts payable teams - Assists Property Managers and Facility Managers in responding to emergency situations and coordinating on-site communication with tenants, vendors, contractors, and emergency personnel as needed - Performs additional duties and responsibilities as assigned by management Required Qualifications: - Relevant experience supporting real estate or property management operations, including administrative and clerical responsibilities - Associate degree or equivalent combination of education, training, and related experience - Proficiency with Microsoft Office applications, including Word, Excel, and Outlook; MRI experience preferred - Strong verbal and written communication skills with the ability to convey information clearly and professionally - Demonstrated organizational, multitasking, and problem-solving abilities in a fast-paced environment - Ability to build and maintain effective working relationships with tenants, vendors, contractors, and internal teams - Detail-oriented with the ability to manage multiple priorities and meet deadlines independently and collaboratively Preferred Qualifications: - MRI experience Required Skills: Property management, Maintenance coordination, Construction coordination, Microsoft Word, Microsoft Excel, Microsoft Outlook, MRI software Benefits: Medical, Dental, and Vision Insurance, Paid Time Off and Paid Family Leave Benefits, 401(k) Retirement Savings Plan, Tuition Reimbursement, Flexible Spending Accounts, Commuter Benefits, Lifestyle Spending Account, Pet Insurance, ID Theft Insurance, Legal Insurance, Employee Assistance Program, 100% Employer-Paid Life & AD&D Insurance, Short and Long Term Disability, Onsite Gym, Complimentary Snacks and Beverages Provided, Commuter Transit Benefit