Quality Assurance Coordinator at BerryDunn in Portland, ME

Overview

BerryDunn is seeking a Quality Assurance (QA) Coordinator to support the firm’s Quality Assurance program and join our ATAT Services Support team—a collaborative, supportive, and dynamic group focused on driving consistency and quality across the firm.

In this role, you will manage day-to-day operational activities and provide direct support to the Quality Assurance Principal. As you gain experience, additional responsibilities and growth opportunities will be introduced.

The ideal candidate is organized, proactive, and able to manage multiple priorities in a fast-paced environment. This role requires strong collaboration skills, along with the ability to work independently, and offers the opportunity to be part of a team that plays a key role in supporting ATAT operations.

This is a remote position with occasional travel to the Portland, ME office for events and on-site meetings. The position reports to the Director of ATAT Support Services and works closely with both the Director and the Quality Assurance Principal, with responsibilities carried out in close collaboration and support from both.

You Will

• Manage the firm’s annual Independence Survey cycle, ensuring completion and providing data for firm reporting
• Coordinate the annual internal inspection process, including communication with participants and tracking progress to ensure timelines are met
• Plan and support QA events (e.g., trainings, virtual meetings), including:
  • Coordinating catering and logistics with office administration
  • Reserving conference rooms and hotel accommodations
  • Setting up Teams/Zoom meetings and preparing materials
  • Managing virtual meeting logistics (e.g., breakout rooms, chat monitoring)
• Coordinate quarterly QA liaison meetings, including scheduling, agenda preparation, note-taking, and distribution of summaries
• Schedule LLP Board meetings and prepare and distribute meeting minutes
• Maintain and oversee engagement letter templates in HubSync, ensuring compliance with QA standards and coordinating updates with Document Processing
• Support engagement letter template updates and serve as a resource for HubSync-related questions
• Ensure completion of monthly Accounts Receivable analysis and share results with the Quality Assurance Principal
• Manage ATAT client documents in network storage, ensuring compliance with document retention policies and communicating file removals
• Maintain the QA 2nd Partner (2P) tracker, including:
  • Sending weekly unassigned job reports
  • Providing quarterly guidance on upcoming 2P needs
• Support Peer Review activities (every three years), including scheduling, logistics, communications, and technology setup
• Perform additional administrative tasks as needed, including providing ad hoc support to the ATAT Support Services team when time permits
• Collaborate with and support peers within the ATAT Support Services team

You Have

• 5+ years of administrative/technical experience
• Ability to problem-solve independently and act proactively
• Knowledge of office systems and administrative procedures
• Proficiency in:
  • Microsoft 365 (Word, Excel, PowerPoint); SharePoint experience preferred
  • Adobe Acrobat
• Strong time management and prioritization skills
• High attention to detail
• Excellent written and verbal communication skills
• Ability to communicate effectively across all levels of the organization

Compensation Details

The base salary range targeted for this role is $68,000 - $72,000. This salary range represents BerryDunn’s good faith and reasonable estimate of the range of possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final salary range may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The salary of the finalist selected for this role will be based on a variety of factors, including but not limited to years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.

BerryDunn Benefits & Culture

Our people are what make BerryDunn special, and in return we strive to support our employees and help them thrive. Eligible employees have access to benefits that go beyond what’s expected to support their physical, mental, career, social, and financial well-being. Visit our website for a complete list of benefits and a look into our culture: Experience BerryDunn.

We will ensure that individuals are provided reasonable accommodation to participate in the job application or interview process or perform essential job functions. Please contact careers@berrydunn.com to request an accommodation.

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.

About BerryDunn

BerryDunn is the brand name under which Berry, Dunn, McNeil & Parker, LLC and BDMP Assurance, LLP, independently owned entities, provide services. Since 1974, BerryDunn has helped businesses, nonprofits, and government agencies throughout the US and its territories solve their greatest challenges. The firm’s tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm.

BerryDunn is a client-centered, people-first professional services firm with a mission to empower the meaningful growth of our people, clients, and communities. Led by CEO Sarah Belliveau, the firm has been recognized for its efforts in creating a diverse and inclusive workplace culture, and for its focus on learning, development, and well-being. Learn more at berrydunn.com.