Contracts Administrator - Bennett Constructions at Bennett… · Ballina

The Contracts Administrator will assist the Project Manager with the administration of one or more projects. This role will include sub contract and head contract administration and the co-ordination of on-site activities.

The core skills required are:

· Contract Administration

· Financial Administration

· Computer literacy

· Strong communication skills.

A basic knowledge of construction programming, and quality assurance is required together with a willingness to develop these skills.

Duties and Responsibilities

Contract Administration

· Be aware of the Company’s contractual responsibilities and obligations as they relate to the project.

· Ensure that all invoicing is correctly coded and mathematically correct.

· All invoices are to be processed in a timely way.

· Ensure that amendments are raised for all approved variations and back charges.

· Assist with the preparation of cost reports in conjunction with the Project Manager and ensuring they are submitted on time.

· Assist in the development of Subcontractor scopes of work.

· Monitor and get documentary evidence that all statutory requirements and contractual requirements/obligations have been paid by Subcontractors and/or Suppliers.

· Ensure that all relevant documentation is issued for the calling of quotations/tenders in conjunction with the Project Manager.

· Assess and analyse tenders in conjunction with the Project Manager so that they conform with project requirements.

· Issue of Contract documentation, and follow up through to execution of subcontract

· Ensure subcontractors insurances, and other employer and statutory obligations are in place

· Establishing cost controls (eg Concrete, reo, scaffold, craneage etc) to ensure accurate forecasts are available

· Assess sub contract variations and making recommendations to the Project Manager regarding approvals of same

· Assist Project Manager in preparation and submission of head contract variations

· Maintain project variation status, budgets and subcontracts in Jobpac

· Maintain document control or oversee control of same by Project coordinator or Cadet if applicable.

· Timely submission of Inspection and Test Plans (ITP), and ensure that subcontractors implement same.

· Develop and maintain the project procurement schedule.

Policy Implementation

· Ensure all relevant sub contractor employment requirements are adhered to.

Personnel Management

· Assist Project Manager to ensure site personnel and sub contractors are aware of project goals and requirements.

· Assist the Project Manager in delegating

· Assist the Project Manager in ensuring that the site team members receive adequate coaching so as to further develop and broaden their skill base and competence.

· Provide advice to Project Manager with regard to the suitability of direct reports.

· Conduct performance and development reviews on direct reports.

Formal Communication

· Issue all necessary correspondence with clients, authorities, consultants, sub contractors and suppliers.

· Attend and participate in all relevant meetings.

· Liaise with peers and colleagues to learn and develop a better understanding for ongoing Company activities.

· Participate in Client and Consultant meetings or reviews as required.

Quality, Safety and Environment

· Take any reasonable actions consistent with the responsibilities of the position and subject to any limitations set by the Project Manager or Site Manager and Lipman’s policies, procedures and guidelines.

· Comply with relevant statutory requirements and Lipman’s quality, safety and environmental requirements as defined within the Project Plan.

· Identify improvements in efficiency, WHS & Environmental performance, quality and cost.

· Initiate appropriate action to prevent the occurrence of incidents or non-conformities relating to Lipman, supplier/subcontractor, Client or visitor activities.

· Promptly report issues relating to project works, incidents, hazards, injuries, supplied products or services or systems of work as appropriate.

· Initiate or recommend solutions to rectify deficiencies or issues.

· Work in a safe manner without risk to themselves, others or the environment;

· Correctly use and maintain Personal Protective Equipment (PPE).

Qualifications and Experience

• Tertiary qualifications in construction, building, or contract administration preferred
• Minimum 5 years’ experience in contracts administration within the construction industry
• Demonstrated experience managing complex commercial contracts and variations

Skills and Attributes

• Sound knowledge of construction contract law and administration processes (e.g. AS4000, GC21)

• Strong organisational and time management skills with meticulous attention to detail

• Effective communication and interpersonal skills to liaise with diverse stakeholders

• Proficient in project management and contract administration software

• Proactive, solution-focused and ability to work under pressure

• Leadership abilities with a collaborative team approach

• Training & Development

• Employee Discounts

• Employee Assistance Program - Counselling, well-being, legal, financial and Health

• Novated Leasing

• Paid Parental leave

• Recharge Day - extra day of leave each year

• and more