Project Coordinator - Hospitality Projects at Beetles… · Remote

ROLE & RESPONSIBILITIES :

Support effective coordination and control of hospitality projects across Design, Planning, Procurement, Construction and Handover by maintaining structured follow-up between Clients, Consultants, Contractors, Vendors and internal project teams. Ensure that information, submissions, decisions and action items are systematically tracked, followed through and escalated to support timely project delivery

• Assist the Project Manager / Directors in day-to-day coordination and follow-up across assigned projects.
• Coordinate between Client, Architect, Interior Designer, Structural, MEP and specialist consultants, contractors and vendors.
• Maintain consolidated action trackers covering responsibility, target date, status and closure; actively follow up overdue actions.
• Track consultant drawings, GFC releases, submissions, approvals, RFIs, technical queries and pending design decisions.
• Coordinate with the Design Manager on design deliverables and escalate overdue or programmecritical information.
• Coordinate with the Planning Manager on milestones, look-ahead requirements and activities requiring management follow-up.
• Follow up contractors and vendors on submissions, approvals, procurement information, material deliveries and commitments.
• Review project correspondence, meeting discussions and site reports to identify actions requiring follow-up.
• Prepare and circulate MOMs, action lists, coordination notes and project updates as instructed.
• Maintain decision, RFI, approval, consultant-deliverable and other project-control registers.
• Monitor due dates and escalate unresolved or critical matters before they affect project progress.
• Support multidisciplinary coordination across Architecture, Structure, MEP, Interiors and specialist packages.
• Assist in coordinating mock-ups, material approvals, inspections, snagging and handover activities.
• Support weekly/monthly dashboards, progress summaries and Management MIS.
• Organise project meetings, ensure required information is available beforehand and follow agreed actions through closure.
• Maintain structured project records and coordinate with Document Control / SharePoint systems where applicable.
• Assist Project Management in identifying interface gaps, unresolved decisions and emerging risks requiring attention.
• Travel to project sites when required for meetings, reviews, coordination and follow-up.

Candidate MUST HAVE :

• Good MS Excel, Word and PowerPoint skills, with working knowledge of MS Project / project schedules.
• Strong written and verbal communication and ability to coordinate multiple stakeholders.
• Strong follow-up, coordination and action-closure capability.
• Good MS Excel, Word and PowerPoint skills, with working knowledge of MS Project / project schedules.
• At least 3 years of experience in project coordination, construction, design coordination or project management support I hospitality industry or related projects
• Experience on hotel / resort / hospitality projects strongly preferred.
• Working understanding of Architecture, Civil, Structure, Interiors and MEP coordination.
• Ability to read and understand architectural and engineering drawings.
• Understanding of GFC drawings, RFIs, shop drawings, material submittals, approvals and project documentation.

SKILLS REQUIRED :

Project Coordinator, Project Coordination, Hospitality Projects, Hotel Projects, Resort Projects, PMC, Client Side, Design Coordination, Consultant Coordination, Construction Coordination, Civil, Architecture, MEP, Interiors, GFC, RFI, Shop Drawings, Material Submittals, Project Tracking, Action Tracker, MIS, MS Project, AutoCAD, FF&E, Project Controls.

PREFERRED CANDIDATE PROFILE :

• Hotel / resort project experience and Client-side / PMC project coordination exposure.
• Design coordination and consultant-management experience.
• Familiarity with guestrooms, public areas, F&B, BOH, MEP and interior fit-out.
• Exposure to FF&E / OS&E coordination.
• Understanding of SharePoint / CDE / project document-control systems or similar systems
• AutoCAD working knowledge and experience maintaining project dashboards, trackers and MIS.

PERKS AND BENEFITS :

Will be discussed at the time of Interview