Site Manager Administrative Assistant at Bechtel… · Clay

Summary: Bechtel Corporation is a global leader in engineering and construction, and they are seeking a Site Manager Administrative Assistant to support their Manufacturing and Technology Business Unit in Clay, NY. This role involves performing a wide range of administrative tasks, including managing calendars, coordinating travel, and assisting with various project-related activities. Responsibilities: - Maintain a hard copy or electronic calendar for manager(s) - Independently schedule and reschedule appointments based on manager’s commitments and priorities providing adequate detail to individual items - Meet regularly with manager(s) to stay informed of key issues and coordinate workload priorities - Coordinate requests from clients, mangers, and in-house staff, determining action on important or emergency matters or directing then to the necessary contact in absence of manager - Coordinate travel arrangements (domestic and international) and prepare detailed itineraries - Manage expense reports through Concur - Organize facilities and catering for conferences, meetings, training, or employee events - Create, organize, and distribute presentations or materials needed for meetings - Coordinate special activities and programs with manager’s input and approval - Compose routine correspondence for appropriate signature - Process project correspondence, conference notes, & meeting minutes - Assist with internal moves and space changes - Collect, review, and distribute hard copy and electronic mail. Independently handles mail not requiring manager’s attention - Use Enterprise Content Management System (ECMS) to electronically process project records - Order supplies and other items as required - Other duties assigned by manager(s) Required Qualifications: - Bachelor's Degree from an accredited University and 1 year of relative work experience or 6 years of related work experience in lieu of degree - Intermediate to advanced skills in Microsoft Office Suites - Working knowledge of SharePoint - Working knowledge of Visio - Working knowledge of Teams - Working knowledge of Concur - Excellent oral and written communication skills - Strong organizational skills with attention to detail - Experience interfacing with management and customers - Professional demeanor - Able to handle confidential information - Working knowledge of Aconex or other electronic document management system - Must be able to work independently - Ability to work overtime on short notice as required Required Skills: Microsoft Office Suite, SharePoint, Visio, Microsoft Teams, Concur, Aconex, Electronic Document Management System Benefits: Comprehensive medical, dental, and vision plans, Optional disability and supplemental insurance options, Generous paid time off (160 hours annually, accrued 6.16 hours per pay period), Nine paid holidays, Paid parental leave, Discretionary bonuses, A well-designed 401K plan with matching and profit-sharing components