Payroll & Finance Operations Coordinator at Base Life… · Barcelona

Drive meaningful impact across the life sciences industry.

As our next Payroll & Finance Operations Coordinator, you will contribute to solving meaningful challenges across the life sciences industry. We offer specialised management consulting services, working with top-tier life sciences companies as well as biotech startups — locally and globally. From strategy development to hands-on implementation, we support our clients where impact matters most.

About the role

As a Payroll & Finance Operations Coordinator, you will play an important role in ensuring efficient payroll and finance operations across our international organisation. You will contribute to operational excellence, process consistency, and continuous improvement while supporting the continued growth of our business.

In this role, you will be part of the Finance team consisting of nine colleagues based in Copenhagen Barcelona and Bangalore. Together with other teams within Enabling Areas, we support BASE across Finance, IT, People & Culture, and general business operations on an international level.

You will support the delivery of payroll operations across multiple countries, including Spain, France, Italy, the UK, the US, Germany, Switzerland, and Denmark, working closely with our Payroll Specialist based in Denmark, external payroll providers, and internal stakeholders to ensure accurate, timely, and compliant payroll processing.

In addition to payroll, you will support a variety of Finance Operations activities, including reconciliations, month-end closing tasks, and other operational finance processes. This is a great opportunity for someone who enjoys working across both payroll and finance while developing their international experience.

The role focuses on operational excellence, process consistency, and continuous improvement. You will contribute to optimizing payroll and finance processes while supporting the continued growth of our international business.

We are a diverse team with different backgrounds and areas of expertise, united by a shared ambition to support the business and enable sustainable growth. We foster an open and supportive team culture where collaboration, trust, and knowledge sharing are part of our everyday work. While we work in a dynamic environment with periods of high activity, we believe that a strong team spirit, mutual support, and a good sense of humour make all the difference. You will have the opportunity to grow your skills through close collaboration with experienced colleagues and our internal mentoring setup.

Your responsibilities include:

• Supporting day-to-day payroll operations across multiple countries in collaboration with the Payroll Specialist and external payroll providers.
• Preparing, validating, and coordinating monthly payroll input to ensure accurate and timely payroll processing.
• Assisting in resolving payroll-related queries from employees regarding salaries, holidays, pensions, benefits, and tax deductions.
• Supporting payroll reconciliations and the preparation of payroll-related journal entries.
• Maintaining accurate time, attendance, and absence data in collaboration with HR.
• Maintaining payroll documentation, procedures, and supporting documentation for audit and compliance purposes.
• Supporting month-end and year-end closing activities, including balance sheet reconciliations and the resolution of reconciling items.
• Assisting with Master Card (MC) and Accounts Payable (AP) reconciliations, as well as other finance reconciliation activities.
• Contributing to process improvements, standardisation initiatives, and finance projects to improve efficiency across the team.
• Providing operational support to the Finance team on ad hoc tasks and cross-functional initiatives as required.

You bring:

• 2–3 years of experience in payroll, finance operations, or a similar role.
• A Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• A good understanding of payroll processes and basic accounting principles.
• Experience working with external payroll providers; experience in an international or multi-country environment is an advantage.
• Experience with month-end activities, reconciliations, or general finance operations is considered a plus.
• Strong attention to detail with a structured and process-oriented mindset.
• A proactive approach and eagerness to learn, with a continuous improvement mindset.
• The ability to work independently while collaborating effectively within an international team.
• Strong problem-solving skills and the ability to communicate clearly with different stakeholders.
• The ability to work with deadlines while maintaining a high level of accuracy and quality.
• Strong communication skills and a service-oriented mindset.
• Fluency in English.

This position is offered in Spain.

Who is BASE life science?

Founded in 2007, BASE life science is a business and technology consulting enterprise working exclusively in the life sciences industry.

With headquarters in Denmark and offices across Europe and the United States, we support clients globally. We work closely with our customers to identify, develop, and implement initiatives that drive growth, efficiency, and meaningful change. Through partnerships with leading solution providers such as Veeva, Salesforce, IQVIA, Benchling, and MediSpend, we help our clients unlock the full potential of modern technologies.

Why join BASE life science?

At BASE, you work on meaningful, complex challenges at the intersection of technology, science, and business. We trust our people with real responsibility and support them in turning ambition into impact.

You will be part of a collaborative, high-performing environment where:

• Ambition is encouraged through ownership and continuous learning.
• Execution matters — we focus on delivering solutions that work in practice.
• Team spirit and trust guide collaboration across roles, countries, and disciplines.
• Openness means your ideas are heard, you are challenged constructively, and supported as you grow.

Alongside this, we offer:

• Support for health and wellbeing, covering physical, mental, and social needs.
• Flexible ways of working, built on trust, autonomy, and balance.
• Ongoing learning and professional development throughout your career.
• A modern work setup, with the tools and equipment needed to do great work.
• Recognition of performance and impact, linked to contribution and results.
• The opportunity to work on challenges that make a meaningful difference for patients and healthcare systems worldwide.

Explore our work, values, and people at BASE life science.

Interested?

If you find this position intriguing, don't delay—submit your application in English at your earliest convenience. We are continuously reviewing applications and look forward to hearing from you.

At BASE life science, we value diverse backgrounds, experiences, and perspectives. Employment decisions are based solely on qualifications, merit, and business needs.

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