Administrative Assistant (East Region) at Barclays Center · New York

Summary: Legends Global is the premier partner to the world's greatest live events, venues, and brands. They are seeking an organized and detail-oriented Administrative Assistant to provide administrative support to senior leadership for the East region, managing communications, coordinating meetings, and ensuring administrative duties are met. Responsibilities: - Manage calendars, schedule and coordinate meetings - Draft and format internal communications, memos and meeting notes - Prepare reports, presentations, agendas, and correspondence - Track action items and coordinate timely follow-up - Coordinate internal and external meetings, including logistics and materials - Complete general administrative tasks as requested - Support in project work and initiatives - Send reminders, updates and follow-up emails to ensure timelines and tasks remain on track - Circulate meeting materials, agendas and notes. Facilitate meetings as requested and minute take - Maintain confidential records and sensitive information - Travel as requested to attend in-person meetings - Arrange travel and itineraries as requested - Managing corporate partner tickets and ticketing/reservation platforms - Practice safe work habits and complete company safety and general compliance training - Maintain a pleasant and collaborative attitude towards co-workers, and management - Adhere to the Legends Global company policies - Complete other duties assigned by management Required Qualifications: - Attention to detail - Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) - Excellent written and verbal communication skills - High level of discretion and professionalism - Able to demonstrate flexibility and quickly adapt to changes - Ability to prioritize - Ability to be self-motivated and work independently and work well as a team player - Problem solving skills - Experience in an administration focused position required - Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams) experience required Preferred Qualifications: - Experience supporting senior executives ideal Required Skills: Microsoft Office, Experience in administration Important Skills: Discretion, Support senior executives Nice-to-Have Skills: Self-motivated Benefits: Medical, Dental, Vision, Life and disability insurance, Paid vacation, 401k plan