HRIS Records Specialist at Ball State University in Muncie, IN

Position Title:

HRIS Records Specialist

Compensation:

$18.45 - 20.34

Department:

People and Culture Services_A

Start Date:

06/01/2026

About this opportunity:

People and Culture Services welcomes applications for HRIS Records Specialist.

The HRIS Records Specialist works with the lifecycle of employee records. This role is ideal for someone who has a high attention to detail, strong organizational skills, and is a problem-solver.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function:
The HRIS Records Specialist will process employee actions in the HRIS, while ensuring accuracy of employee records in all systems. Other duties include overseeing maintenance of complete and accurate employee files, conducting regular audits to ensure data integrity, performing system testing, and maintaining strict confidentiality.

Duties & Responsibilities:

• Ensure complete and accurate employee records within HRIS and document management system.
• Process employee actions in HRIS, ensuring appropriate documentation is main‐tained, data integrity of each action, and relevant follow up items are complete. Prepare and issue letters confirming assignment changes, as appropriate.
• Perform final review of employee assignments in HRIS (Human Resource Information System) to proactively identify and resolve issues that may have an adverse impact on other processes or systems. Ensure data integrity and complete documentation of employee records, as well as compliance with relevant policies and procedures. Obtain missing documents.
• Execute test plans in preparation for system updates, identifying potential issues. Conduct other testing as needed for new functionality, system enhancements and issue resolution.
• Manage the entire employee file process with complete accuracy, from file creation to archival and destruction of physical files. Conduct regular audits to ensure files are complete and accurate.
• Assist with the Faculty Load and Compensation process.
• Conduct scheduled and ad hoc audits of employee records to ensure data integrity, accuracy, and consistency. Identify root cause of data issues, recommend solutions and initiate corrections, as appropriate.
• Manage various records projects throughout the year, such as contract letters, academic year changes, deferred pay enrollments, departmental reorganizations, archival of files, etc. Oversee or participate other employee records related projects as needed.
• Proactively look for opportunities to improve processes, procedures, and increase efficiency.
• Work collaboratively with other People and Culture staff to research and problem solve issues, conduct testing, and meet other requests as needed.
• Respond to inquiries from People and Culture teammates, departments across campus and employees. Answer questions and resolve employment and pay related issues.
• Maintain procedure manual for all records area functions. Ensure process changes and additions are documented and updated.
• Maintain confidentiality of employee information.
• Supervise, train, and direct student employee(s).
• Perform other related duties as assigned.
• Maintain regular and predictable attendance. Ensure backup plan for coverage when out of office.

Minimum Qualifications:

• Associate’s degree in business and/or human resources or an equivalent combination of education and experience.
• Three to five years of related experience.
• Ability to work in a fast-paced environment.

Preferred Qualifications:

• Bachelor’s degree in business or HR-related area.
• In depth knowledge of all HR records functions, Workday, Banner HR and BDM.
• Experience working in a higher education.
• Experience working in Human Resources.

How to apply:

For inquiries, please contact:

Heather Bright, HRIS Supervisor and Compensation Specialist, at the following email address: habright@bsu.edu

Supporting Documents Upload Instructions:

Important:  Do not use the Autofill feature when uploading your resume.

Please follow the upload instructions to attach the required supporting document listed below.

Required Document:

• Resume

Optional Document:

• Cover letter detailing your qualifications for the position.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you.  In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.  This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.