Department Secretary at Ball State University in Muncie, IN

Position Title:

Department Secretary

Compensation:

$15.00 - 16.26

Department:

Special Education

Start Date:

05/25/2026

About this opportunity:

The role of Department Secretary is a full-time, on-campus staff position supporting the Department of Special Education.

Candidates for searches must have current authorization to be employed in the United States without employer sponsorship.

What you'll do and what you'll bring:

Position Function:

Provide administrative support for the Department of Special Education

Duties / Responsibilities:

1. Provide primary administrative support; manage departmental email account, schedule meetings, maintain/update email distribution lists, draft and distribute departmental communications including meeting agendas, minutes, and surveys.  Compile and maintain data for departmental tracking and reporting purposes.  

2. Coordinate departmental events; schedule, plan, reserve space, and arrange catering. 

3. Oversee and process departmental course permissions as requested by faculty. Monitor and process faculty grade change requests in accordance with university policies. 

4. Monitor, maintain, and order office related inventory/stock; office supplies, furniture, instructional equipment, and promotional materials. Monitor and schedule maintenance for office equipment.

5. Support the management of tracking and documenting continuing education units (CEU’s) earned by students each semester. 

6. Provide assistance for preparing and collecting syllabi, letters, curriculum vitae, instructional agreements, and research materials for all faculty.

7. Manage and maintain the department’s Canvas webpage by regularly updating course materials, announcements, schedules, and resources to ensure accuracy and accessibility.

8. Assign and review work, orient, supervise and train student employees, make recommendations in all areas related to supervision, including but not limited to interviewing and selection, discipline, performance appraisal and training.

9. Work closely with the Administrative Coordinator to support departmental operations and provide back-up support.

10. Perform other related duties as assigned.

11. Maintain regular and predictable attendance.

Minimum Qualifications:

• Eighteen months of education or training beyond high school or equivalent

• Over one through three years of related experience

• Experience with Microsoft Suite

Preferred qualifications:

• Associate’s Degree

How to apply:

For inquiries about this position, please contact the Department of Special Education:

Email: spce@bsu.edu, or 765-285-5700

Please follow upload instructions and attach all required supporting application documents. Only applications submitted through Workday, which include all required documents listed below, will be considered.

Required Application Documents:

• Resume

Optional Documents:

• Cover Letter

Application Deadline: May 25, 2026, 12:01 a.m.

What we offer:

At Ball State University, we understand the importance of balancing professional responsibilities with personal well-being. That's why we offer paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year. Plus, our paid parental leave (6 weeks) is there for life's most significant moments. We offer affordable health and dental insurance, robust long-term disability and life insurance plans, as well a range of retirement benefits to provide financial security to you and your family. These benefits ensure that you can focus on your work and personal growth without worrying about the unexpected.

When you work for us, you are family. And to show our support of your family, we will cover 90 percent of your child's (or children's) undergraduate college tuition at Ball State. We do the same for you.  In fact, we'll cover 100 percent of the tuition costs for you to earn your undergraduate degree and 80 percent of your graduate tuition.  This offer is good from the very first day you start. It's just one way we do our part to uplift you.

Let's fly together toward a secure and prosperous tomorrow.

Curious about our excellent benefits package?

We have developed a calculator that show you the value of our core benefits. Select the Total Compensation Calculator - Staff (Exempt) and download our calculator spreadsheet.