Admin Assistant II at BAE Systems in Location not listed

Be part of the excitement and join our BAE Systems Space Systems team. This role would be expected to provide comprehensive administrative support to multiple programs in the Space Systems organization. This role would be expected to provide comprehensive administrative support to our program teams in the Military Space organization.

The selected candidate will provide a full range of administrative work assignments for our program teams. We are looking for an ambitious Administrative Assistant who is pro-active, driven, detailed, highly organized, levelheaded, an effective communicator and comfortable interacting with all levels of management.

The Space Systems Strategic Business Unit unites space activities under one umbrella and collaborative environment: Civil Space, National Space, and Military Space.

What You’ll Do:

• Provide a wide variety of basic administrative tasks for our programs, and associated program team members in the Military Space organization.
• Maintain databases, records, spreadsheets; prepare various schedules and perform data entry, etc.
• Prepare written documents, communications, and presentation materials for meetings and presentations.
• Maintain program calendars and schedule meetings in Outlook.
• Set-up and support meetings; keep minutes as necessary.
• Greet external visitors.
• Order catering for meetings and events.
• Make conference room reservations.
• Coordinate office moves for new and current program team members.
• Make travel arrangements and reservations.
• Prepare travel and business expense reports.
• Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
• File and retrieve records, folders, or other materials.
• Coordinate events and training for the program team.
• Work with sensitive and highly confidential information and maintain proper confidentiality.
• Represent organizational unit in understanding and working with administrative policies and procedures.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site five days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

• Work is performed in an office environment, laboratory, cleanroom, or production floor.