Office Coordinator at Awetomaton in Beavercreek, OH

Awetomaton is seeking an Office Coordinator to keep our Beavercreek office organized, welcoming, stocked, and ready for our team, customers, and visitors. This is a hands-on role responsible for the day-to-day details that make the workplace run smoothly.

The ideal candidate is organized, dependable, and proactive. You notice what needs to be done and take ownership of getting it done independently. You’re comfortable balancing routine responsibilities with new projects, finding solutions, and adapting as priorities change.

This position is full-time and will be performed onsite at our Awetomaton HQ in Beavercreek. We are currently considering candidates with a planned November 2026 start date.

Criteria for success

• Independently manage recurring office needs and administrative projects
• Maintain a clean, organized, well-stocked, and welcoming workplace
• Provide a professional and friendly experience for employees, candidates, customers, vendors, and visitors
• Coordinate employee events and workplace activities, including planning, vendor communication, catering, room setup, supplies, and other event logistics
• Identify facilities, maintenance, inventory, and workplace needs before they become problems
• Manage competing priorities, exercise sound judgment, and follow tasks through to completion
• Embrace custom business IT systems, adapting as tools and workflows evolve
• Communicate effectively and identify opportunities to improve processes

Required Experience and Skills

• High school diploma or equivalent
• Two (2) years of experience in office coordination, administration, hospitality, facilities support, or a similar role
• Strong organization, attention to detail, initiative, and follow-through
• Proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams
• Comfortable maintaining spreadsheets, calendars, inventory lists, and administrative records
• Ability to professionally coordinate with employees, visitors, vendors, and service providers
• Comfortable with hands-on office responsibilities, including stocking supplies, organizing storage areas, setting up meeting spaces, receiving deliveries, and making occasional local supply or catering pickups
• Valid driver’s license and reliable transportation for occasional local errands

Desired Education and Experience

• Experience supporting an office environment in a rapidly growing business
• Experience coordinating employee events, catering, or workplace activities
• Experience managing office supplies, inventory, vendors, or facilities requests
• Familiarity with Canva, Microsoft Forms, or similar tools
• Experience supporting employee communications or company newsletters

About Awetomaton

We build software that enables humans to make informed decisions from raw intel data, with a specialization in satellite collection. We are a Dayton-based defense startup that believes there is a critical skill & culture gap - one we are filling with high-output, mission focused engineering talent. Results matter to our customers. We've never lost a customer because we deliver what they need. Awetomaton is where you do work that matters with a passionate team in an environment that inspires your creativity.

Benefits

We provide industry leading benefits that balance your health & wellbeing today, as well as lay a solid financial future into retirement. Highlights of our benefit plan include:

• Flexible time off totaling 36 days / year. No questions asked.
• 100% 401k company match up to IRS annual limits. This is a benefit of up to $24,500 for 2026.
• Health plan through Blue Cross Blue Shield with Health Savings Account (HSA). We pay 95% of employee premiums including family plans.
• Employee favorite: Tech and Wellness reimbursement of $3000 / year. Treat yourself with the newest gadgets or athletic gear. No approvals required.
• Annual profit sharing as 401k contribution. No set percent and dependent on annual company performance. Benefit is above and beyond 401k match.
• MacBook laptop and well-equipped office spaces for optimal productivity in office and on-the-go.