HR Coordinator at Aviva Health in Roseburg, OR

Summary: Aviva Health is seeking an HR Coordinator to support the daily functions of the Human Resources department. The role involves employee onboarding, maintaining HR records, and managing employee relations and compliance with employment laws. Responsibilities: - Conduct, verify, and/or acquire pre-employment screenings and reports for prospective and current employees. This includes but is not limited to background checks, drug and/or alcohol screens, verifications of employment, reference checks, and any other screening processes required for employment or credentialing - Provide prospective employees with a positive and engaged onboarding experience with Aviva Health with timely and professional communication and coordination of the employee’s onboarding; ensure that all related parties are fulfilling their roles within the onboarding process - Maintain adequate and compliant employee records - Update HRIS and other HR-related systems with employee data and related changes in a timely manner and to ensure an effective flow of employee data. Document Standard Operating Procedures (SOP) for applicable HR operations - Communicate employee and pay data changes with the appropriate individuals to ensure that updates are maintained in all applicable systems within the organization, including Payroll, Information Systems, Credentialing, Reception, and other appropriate departments. This may include collaborating with other departments to develop effective methods of exchanging employee data and regularly auditing to ensure accurate updates are completed - Generate, analyze, and disseminate employment-related or employee reports to management or government entities as-needed - Perform routine tasks required to support the administration of human resource programs or processes including but not limited to compensation; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; employee engagement and retention; policies and procedures; and compliance matters - Solve problems or respond to employment-related inquiries from applicants, employees, and management, referring complex and/or sensitive matters to the appropriate staff; escalating complex or compliance matters as appropriate - Respond to third party employee inquiries with confidentiality and sensitivity - Attend and participate in employee disciplinary meetings, terminations, and investigations as directed - At the direction of HR leadership, conduct exit interviews, stay interviews, intake interviews, employee surveys, and other related interviews to support employee engagement, development of employee programs, or escalation of matters to the appropriate individuals - Maintain compliance with federal, state, and local employment laws and regulations, and recommend best practices; review policies and practices to maintain compliance - Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law - Participate in the Employee Engagement Committee and assist with planning, preparing, coordinating, and setting up employee events - Provide back-up administrative support to other members of the HR department as needed - Performs other duties as assigned Required Qualifications: - Bachelor's degree in human resources, Business Administration, or related field; equivalent related experience may be applied in lieu of education requirements - At least one year of human resource management experience preferred - Excellent verbal, written communication, interpersonal, negotiation, and conflict resolution skills - Excellent organizational skills and attention to detail - Excellent time management skills with a proven ability to meet deadlines - Strong analytical and problem-solving skills - Thorough knowledge of employment-related laws and regulations - Proficient with Microsoft Office Suite or related software - Proficiency with or ability to quickly learn the organization's HRIS and talent management systems Preferred Qualifications: - At least one year of human resource management experience preferred - SHRM-CP certification is preferred Required Skills: Pre-employment screening, Background checks, Drug and alcohol screening, Employment verification, Reference checks, Employee onboarding, HR recordkeeping, HRIS systems, Payroll systems, Employee data management, Employment law compliance, Microsoft Office Suite, Talent management systems, SHRM-CP certification