Front Office Manager at Avion Hospitality in Oklahoma City, OK

Description

We are seeking a dynamic and organized Front Office Manager to lead the daily operations of our Front Office, Night Audit, and Valet departments while delivering an exceptional guest experience. This leadership role is responsible for ensuring all hotel procedures, service standards, and operational expectations are consistently upheld to create a smooth, efficient, and professional arrival and departure experience for every guest.

The Front Office Manager oversees front desk operations, drives guest satisfaction, supports revenue performance, and maintains strong communication and coordination across all hotel departments. This position requires a proactive, service-focused leader who can effectively train, coach, and develop associates while fostering accountability, teamwork, and operational excellence. The ideal candidate thrives in a fast-paced hospitality environment and is passionate about delivering high standards of service.

Key Responsibilities:

• Oversee the daily operations of the Front Office, Night Audit, and Valet departments, including all check-in and check-out procedures. 
• Ensure associates consistently adhere to hotel policies, procedures, service standards, safety requirements, and appearance expectations. 
• Deliver and model exceptional guest service in a warm, professional, and guest-focused manner. 
• Handle guest inquiries, complaints, service recovery situations, and customer care cases promptly and professionally. 
• Manage room inventory, reservations, and room allocations to maximize occupancy, ADR, and revenue performance. 
• Implement and reinforce upselling techniques to promote hotel services, amenities, and revenue opportunities. 
• Train, coach, and develop Front Office associates to ensure consistent service execution and operational excellence. 
• Ensure associates maintain current knowledge of hotel products, services, pricing, policies, local attractions, and events. 
• Audit Front Office operations regularly to ensure accuracy, consistency, and compliance with company standards. 
• Conduct performance evaluations and provide coaching, corrective action, and performance improvement plans as needed. 
• Verify payroll accuracy for Front Office and Valet personnel. 
• Maintain accurate reservation records, reports, and operational documentation. 
• Prepare and review reports related to occupancy, revenue, guest feedback, and operational performance. 
• Coordinate closely with Housekeeping, Engineering, Reservations, Accounting, and other departments to ensure seamless hotel operations. 
• Partner with hotel leadership to enhance lobby presentation, curb appeal, and the overall guest arrival and departure experience. 
• Oversee Front Office supplies, equipment, inventory controls, key control procedures, and security measures. 
• Maintain knowledge of emergency, fire evacuation, safety, and medical response procedures, including AED operation. 
• Identify and communicate unsafe conditions or operational concerns to hotel leadership immediately. 
• Create and post weekly schedules in accordance with company guidelines. 
• Remain capable of performing all Front Desk functions and responsibilities as operational needs require. 

Skills and Qualifications: 

• Proven experience in hotel front office management or a similar customer service      role  
• Excellent leadership and team management skills  
• Strong communication and interpersonal abilities  
• Ability to handle stressful situations with professionalism and tact  
• Proficiency in hotel management software and MS Office Suite  
• Attention to detail and organizational skills  
• Flexibility to work various shifts, including evenings, weekends, and      holidays  
• High school diploma or equivalent; hospitality management degree      preferred  

Join our vibrant team where your leadership and dedication will help create memorable experiences for our guests. We offer a supportive work environment, opportunities for growth, and a commitment to excellence in service.