Campus Receptionist (Full-time) at Aviation… · Fremont

Summary: The Aviation Institute of Maintenance (AIM) is a premier institution dedicated to advancing the field of aviation maintenance through exceptional education and training. They are seeking a Campus Receptionist responsible for creating a welcoming atmosphere for visitors, managing inbound calls, and supporting the Admissions Department with documentation tasks. Responsibilities: - Greet and assist all visitors to the campus, providing information and directing them to the appropriate departments or services - Handle inbound calls, addressing inquiries and facilitating communication between the campus and external stakeholders - Assist the Admissions Department with electronic and hardcopy documentation tasks, ensuring accurate record-keeping and timely processing of materials as assigned by the Director of Admissions - Greet all campus visitors warmly and professionally, ensuring a positive first impression and providing exceptional customer service as a liaison between students and staff - Answer incoming calls following established telephone techniques, efficiently directing inquiries to the appropriate personnel as directed by the Campus Director of Admissions - Provide comprehensive administrative assistance to faculty and staff, performing various tasks as needed at the discretion of the Director of Admissions - Enter and manage inquiries into CampusNexus promptly, utilizing the Quick Lead method or Inquiry Folder. Conduct daily audits of inquiries using the Lead Master Listing Summary Report, distributing findings to the Director of Admissions by a designated time - Maintain a running list of lead returns and assist with lead distribution under the guidance of the Director of Admissions, ensuring accurate reporting and follow-up on missed appointments - Generate daily activity reports detailing interviews and financial aid appointments, submitting updates throughout the day to the Director of Admissions and the Admissions team - Be prepared to perform additional duties as assigned by the Director of Admissions, demonstrating adaptability and a collaborative spirit within the admissions team Required Qualifications: - High School Diploma or GED, or equivalent on-the-job experience - Ability to work in a fast-paced, performance-driven, compliance-oriented educational environment - Detail-oriented, analytical, highly organized, and have the ability to multi-task, prioritize tasks, and work well under pressure - Demonstrate a high level of integrity, strong work ethic, and professionalism - Persuasive and effective verbal and written communication skills, with a strong focus on customer service in an educational setting - Highly motivated and goal-oriented, with strong problem-solving skills - Must be able to work independently and as collaborative team member and have exceptional interpersonal skills - Excellent computer skills are required with proficiency in MS Office applications including, but not limited to, Word, Excel, Outlook, SharePoint, and Teams - Exhibits a positive, team-oriented attitude by remaining flexible and available to work outside of scheduled hours when needed, as directed by the Supervisor Preferred Qualifications: - Experience as a Receptionist/multi-line telephone system - Prior experience in a college admissions environment - CampusNexus experience Required Skills: MS Office, Word, Excel, Outlook, SharePoint, Multi-line Telephone System, CampusNexus Benefits: 401(k) with company match, Comprehensive health, dental, and vision insurance available first day of employment, Life insurance options, Paid parental leave, Paid time off (PTO) to promote work-life balance, Tuition reimbursement for continued education, Employee Assistance Program (EAP) for personal and professional support