automotiveMastermind→
Administrative Assistant - Mobility at automotiveMast… · New York…
Skills
Job Description
About the Role:
Grade Level (for internal use):
08Administrative Assistant - Mobility
About S&P Global Mobility
S&P Global has recently announced the intent to separate our Mobility Segment into a standalone public company.
For more information, visit www.spglobal.com/mobility.
This role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple high‑priority requests under tight deadlines. The ideal candidate is a forward‑thinking, detail‑oriented planner who responds efficiently while staying flexible and composed.
The individual in this role must understand business priorities, anticipate needs, and drive improvements that increase leadership capacity. They must handle confidential information with integrity and interact professionally with senior executives. The ideal candidate can manage complex tasks with minimal guidance, act quickly in urgent situations, and take initiative without full context. Success requires strong teamwork and the ability to build effective relationships across the organization.
A Successful Administrative Assistant Will:
Provide high‑level administrative support to executive and senior leadership.
Collaborate effectively with fellow Executive Assistants.
Manage calendars, coordinate travel, organize meetings and events, prepare reports and financial data, support customer relations, and assist with training and oversight of other support staff.
Handle confidential and time sensitive material with care.
Develop a strong understanding of business priorities, workflows, and expectations.
Use sound judgment and prior experience to plan, prioritize, and deliver results.
Provide direction and support to other team members when needed.
Bring creativity, flexibility, and initiative to problem‑solving and daily work.
Demonstrate strong technical proficiency and comfort with new tools.
Office Support Expectations
Support day‑to‑day office operations and help maintain a professional, well‑organized, and welcoming environment.
Assist with coordinating office maintenance, repairs, and vendor interactions (facilities, supplies, equipment, security, etc.).
Help manage office supply inventory, placing orders, and keeping shared spaces and storage areas organized.
Provide support for onboarding activities, including preparing workspaces, coordinating access, and assisting with equipment setup.
Assist with onsite meetings, events, and employee engagement activities as needed.
Welcome and support visitors to ensure a smooth and positive experience.
Help track invoices, expenses, and simple budget information related to office operations.
Contribute ideas to improve office processes and overall workplace experience.
Minimum Requirements
3+ years of related experience including support of executive or C-Level staff.
Excellent teamwork skills, particularly the abilities to continually anticipate emerging issues, and to plan for success.
Excellent oral and written communication skills
Strong customer service skills
Experience working in large corporate setting and startup environments preferred.
Must be proficient in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.
Experience with Concur or alternate travel and expense systems.
Experience managing and overseeing internal weekly, monthly, quarterly and annual meetings
Knowledge and experience with supporting internal communications on success and performance.
Solid working knowledge of executive office processes and business policy development.
Related computer software and electronic communications tools.
Proven interpersonal skills with experience providing complex executive support in a high-profile environment with tact and diplomacy.
Experience managing to a budget and with multiple deadlines required.
Ability to work across teams and with a variety of projects and constituencies.
Must be detail oriented and an excellent time manager.
Ability to work autonomously in a relatively unstructured environment, to prioritize and multi-task on competing projects and to execute and complete deliverables in a timely manner.
Right to work requirements:
This role is limited for candidates with indefinite right to work within the USA.
Compensation/Benefits Information (US Applicants Only):
S&P Global states that the anticipated base salary range for this position is $45,000 to $78,750. Final base salary for this role will be based on the individual’s geographical location as well as experience and qualifications for the role.
In addition to base compensation, this role is eligible for an annual incentive plan.
This role is eligible to receive additional S&P Global benefits. For more information on the benefits we provide to our employees, visit link https://spgbenefits.com/benefit-summaries/us
About automotiveMastermind:
Who we are:
Founded in 2012, automotiveMastermind is a leading provider of predictive analytics and marketing automation solutions for the automotive industry and believes that technology can transform data, revealing key customer insights to accurately predict automotive sales. Through its proprietary automated sales and marketing platform, Mastermind, the company empowers dealers to close more deals by predicting future buyers and consistently marketing to them. automotiveMastermind is headquartered in New York City. For more information, visit automotivemastermind.com.
At automotiveMastermind, we thrive on high energy at high speed. We’re an organization in hyper-growth mode and have a fast-paced culture to match. Our highly engaged teams feel passionately about both our product and our people. This passion is what continues to motivate and challenge our teams to be best-in-class. Our cultural values of “Drive” and “Help” have been at the core of what we do, and how we have built our culture through the years. This cultural framework inspires a passion for success while collaborating to win.
What we do:
Through our proprietary automated sales and marketing platform, Mastermind, we empower dealers to close more deals by predicting future buyers and consistently marketing to them. In short, we help automotive dealerships generate success in their loyalty, service, and conquest portfolios through a combination of turnkey predictive analytics, proactive marketing, and dedicated consultative services.
What’s In It For You?
Our Mission:
Advancing Essential Intelligence.
Our People:
We're more than 35,000 strong worldwide—so we're able to understand nuances while having a broad perspective. Our team is driven by curiosity and a shared belief that Essential Intelligence can help build a more prosperous future for us all.From finding new ways to measure sustainability to analyzing energy transition across the supply chain to building workflow solutions that make it easy to tap into insight and apply it. We are changing the way people see things and empowering them to make an impact on the world we live in. We’re committed to a more equitable future and to helping our customers find new, sustainable ways of doing business. Join us and help create the critical insights that truly make a difference.
Our Values:
Integrity, Discovery, Partnership
Throughout our history, the world's leading organizations have relied on us for the Essential Intelligence they need to make confident decisions about the road ahead. We start with a foundation of integrity in all we do, bring a spirit of discovery to our work, and collaborate in close partnership with each other and our customers to achieve shared goals.
Benefits:
We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global.
Our benefits include:
Health & Wellness: Health care coverage designed for the mind and body.
Flexible Downtime: Generous time off helps keep you energized for your time on.
Continuous Learning: Access a wealth of resources to grow your career and learn valuable new skills.
Invest in Your Future: Secure your financial future through competitive pay, retirement planning, a continuing education program with a company-matched student loan contribution, and financial wellness programs.
Family Friendly Perks: It’s not just about you. S&P Global has perks for your partners and little ones, too, with some best-in class benefits for families.
Beyond the Basics: From retail discounts to referral incentive awards—small perks can make a big difference.
For more information on benefits by country visit: https://spgbenefits.com/benefit-summaries
Global Hiring and Opportunity at S&P Global:
At S&P Global, we are committed to fostering a connected and engaged workplace where all individuals have access to opportunities based on their skills, experience, and contributions. Our hiring practices emphasize fairness, transparency, and merit, ensuring that we attract and retain top talent. By valuing different perspectives and promoting a culture of respect and collaboration, we drive innovation and power global markets.
Recruitment Fraud Alert:
If you receive an email from a spglobalind.com domain or any other regionally based domains, it is a scam and should be reported to reportfraud@spglobal.com. S&P Global never requires any candidate to pay money for job applications, interviews, offer letters, “pre-employment training” or for equipment/delivery of equipment. Stay informed and protect yourself from recruitment fraud by reviewing our guidelines, fraudulent domains, and how to report suspicious activity here.
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Equal Opportunity Employer
S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment.
If you need an accommodation during the application process due to a disability, please send an email to: EEO.Compliance@spglobal.com and your request will be forwarded to the appropriate person.
US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf describes discrimination protections under federal law. Pay Transparency Nondiscrimination Provision - https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf
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