Paralegal at Athenago · Quezon…

Paralegal Location: Quezon City A) Administrative & Executive Support Own complex calendar management: hearings, interviews, consultations, and policy review meetings; proactively resolve conflicts. Coordinate logistics for hearings and meetings (rooms/links, attendees, notices, decks, minutes, follow-ups). Manage incoming requests and triage emails; maintain a shared task list and SLA tracker. Prepare, format, and version documents; maintain signature workflows (e-sign / wet signatures). Support expense tracking, basic procurement (e.g., transcription, courier), and vendor coordination. B) Drafting & Correspondence (Letters, Memos, Forms) Draft routine to moderately complex ER letters and communications. Policy and advisory memos to Management; acknowledgment and follow-up emails. Maintain and improve letter templates, style guides, merge fields, and boilerplates; ensure alignment with company policy and due-process requirements. Track versions and approvals; ensure plain-language and culturally appropriate tone. C) ER Case Support & Paralegal Work Run ER case intake: open case files, assign identifiers, check completeness, and log SLAs. Build evidence packets (attachments, chat/email extracts, affidavits, attendance logs). Prepare hearing folders/agendas; support during hearings; draft/clean up minutes within agreed TAT. Maintain compliance logs (case tracker, sanctions register, corrective actions, closure checklist). Coordinate with C&B, Security, IT, and Managers for documentation and asset/account actions. D) Document Management & Filing Implement a clean folder taxonomy and naming convention; file emails and exhibits systematically. Manage retention schedules and access controls; enforce least-privilege permissions. Handle e-filing to agencies/internal systems when required; maintain proof of service/receipt. E) Reporting, Metrics & Knowledge Weekly dashboards: case volumes, letter TATs, open actions, hearings calendar, closure rate. Maintain a “playbook” for workflows, checklists, and templates; update when policies change. Support audits and readiness checks (e.g., due-process documentation, Data Privacy).