Executive Assistant at Astute Technology Management in Dublin, OH

Summary: Astute Technology Management is an IT services provider committed to helping small and mid-sized businesses thrive. The Executive Assistant will support day-to-day administrative needs and ensure a well-run office environment.

Responsibilities:
- Manage executive calendars, including scheduling meetings, appointments, and events
- Coordinate schedules across multiple stakeholders
- Monitor and manage executive inboxes, including prioritizing communications and drafting responses
- Prepare meeting agendas, materials, presentations and follow-ups
- Coordinate travel arrangements, itineraries, and expense reporting
- Serve as a liaison between executives and internal/external stakeholders
- Handle confidential and sensitive information with discretion
- Oversee daily office operations including supplies, equipment, workspace organization, and overall office upkeep
- Act as the main point of contact for building management, facilities vendors, and service providers
- Collaborate with marketing to support promotional efforts and organizational communications
- Coordinate and support office projects such as workspace improvements, furniture replacement, and vendor onboarding/setup
- Order office supplies, track inventory, and manage deliveries and shipments
- Assist HR with office events, employee gatherings, and team-building activities
- Support and coordinate insurance claims related to office incidents, property damage, or equipment issues
- Maintain documentation related to vendor contracts, warranties, and service agreements
- Identify opportunities to improve office processes and enhance operational efficiency
- Other duties as assigned

Required Qualifications:
- 1+ years of experience in an Executive Assistant, Office Administrator, or similar role
- High school diploma or equivalent
- Excellent follow-through and accountability in completing tasks accurately and on time
- Strong organizational and time-management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and/or similar tools
- Ability to handle confidential information with professionalism and discretion
- Legal authorization to work in the United States
- Valid driver's license with an acceptable driving record
- Employment is contingent upon successful completion of a background check

Preferred Qualifications:
- Experience with Executive Assistant and Office Operations roles
- Strong problem-solving skills and a proactive, solution-oriented mindset
- Experience managing vendor relationships and office projects
- Ability to work independently and take initiative with minimal supervision
- Strong interpersonal skills with the ability to build relationships across all levels of the organization

Required Skills: Executive calendar management, Meeting agenda and presentation preparation, Travel arrangements and expense reporting, Microsoft Office Outlook, Microsoft Office Word, Microsoft Office Excel, Microsoft Office PowerPoint, Vendor relationship management, Office operations coordination, Confidential information handling, Time-management skills

Benefits: 100% paid employee health insurance premium, Low-cost dental and vision plans, 100% paid employee AD&D, STD, and LTD premiums, 401k with 4% company match (fully vested on eligibility after 90 days), Continuing education funds, 15 days PTO annually (accrued) and Flex Time, 6 Paid holidays, Hybrid privileges available after 90 days of employment, 401k with employer match, Fully paid employee medical, STD, LTD and AD&D. Dental and Vision available.